Part Time Administrative Assistant

4 days ago


Stoke Poges, United Kingdom Oakwood Estates Full time

_£14 per hour, Part Time Hours. Start date from Mid August._
- _Flexible regarding days & hours_
- _Initial proposal of Monday, Wednesday, Friday 9am to 5pm (Paid 1 hour lunch break included)_
- _Based in our Stoke Poges Accounts & Property Management HQ._
- Ensure that all invoices are accurately processed.
- Reconcile account to make sure all sales commission invoices have been paid by solicitors.
- Send off all the final commission to payroll and sign off final pay run before the deadline.
- Assist payroll with onboarding new starters by making sure that all employees have sent their documents in and are fully compliant prior to their start date.
- Monitor supply orders being made and double check that the correct PO numbers are being assigned to the invoices.
- Chasing outstanding invoices that are sat with the business.
- Ensure key supplier relationships are maintained and any queries are resolved.
- Liaising with Accounts Head Office to resolve payments and general account queries.
- Ensure that all payments and direct debits are allocated daily.
- Managing intercompany charges to ensure all invoices are keyed and payments are settled in time for month end.
- Processing weekly payment runs ensuring that suppliers are paid to term.
- Monthly statement reconciliation.
- Ownership of Accounts mailbox for all entities including distribution of documents in to Dext.
- Provide Directors with expenditure reports based on an individual branch and company overview basis.
- Complete all incoming Valuation Office requirements such as request for rent, ownership or lease details.
- Upload any new company car vehicle information.

**Person Specification**:

- Hold administration experience within a medium/large size organisation.
- Have experience of finance systems (preferably Xero and Dext), including posting entries & extracting information.
- Knowledge of HR systems such as People HR, Access software.
- Possess good organisational skills with attention to detail be able to work to deadlines, including re-prioritisation of tasks as necessary.



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