Facilities Assistant

3 months ago

Tamworth, United Kingdom Eurofins UK Forensic Services Full time

**Company Description**
Eurofins Scientific is a leading international group of laboratories with over EUR 2.4 billion annual sales and over 30,000 employees with a network of 375 laboratories in 41 countries.

Eurofins has a network of 16 sites in the UK and the Group provides an unparalleled range of over 100,000 reliable and validated analytical methods and support services to the pharmaceutical, food, environmental and consumer product industries, and to governments.
**Job Description** Salary: Competitive**

**Location: Tamworth UK**

**Contract: Permanent**

**Hours: 37.5 hours per week**

**The Role**

An opportunity has arisen for a Facilities Assistant to support the national Eurofins Forensics Servcies (EFS) Facilities team, based at our new Midlands facility in Tamworth. To assist with the delivery of facilities management across the business.

**Key Responsibilities and Accountabilities**
- On site contractor management across the national estate
- Ensure all facilities responsibilities and associated equipment are maintained as minimum to legal compliance levels.
- Ensure building maintenance is completed and recorded.
- Engage and interact with all Facilities internal and external points of contact
- To assist with national projects ensuring good communication with all stake holders.
- Arrange and chair meetings as required ensuring defined actions are agreed and progressed.
- To facilitate and as necessary undertake the investigation and rectification of facilities related issues including those identified as an outcome of risk assessments, audit and inspection.
- To maintain clear records for all facilities and associated project activity - this is to include (but is not exclusive to) maintenance records, site details, maintenance contracts and legal records.
- Carry out site inspections/surveys as required and on a risk based approach.
- Input requisitions onto the company finance system and follow up orders for Facilities activity as required.
- Resolving outstanding invoices and requisitions.
- Support UKAS audits and customer visits, including facilities, H&S, scientific, security and BCDR as appropriate and directed.
- Support Operational Teams in ensuring facilities laboratory capability is maintained.
- To maintain awareness of developments in facilities management and establish relevance to the business.
- Assist with KPI monitoring.

**Qualifications** Required**
- Able to travel nationally between sites, as work load requires and potentially at short notice.
- Knowledge of Health and Safety working practices
- Ability to take ownership of issues that arise within the day to day running of facilities - seeing things through to the end
- Able to take responsibility on an independent basis and determine the correct course of action to ensure resolution of issues.
- Clear communication skills (written and verbal) enabling communication at all levels including the ability to escalate matters clearly and concisely
- Ability to build strong relationships on a cross functional basis at all levels within the business.
- High levels of personal integrity and professionalism, able to gain trust of all clients/stakeholders.
- Planning and organisation skills
- High levels of concentration, accuracy and reliability.
- Tenacious with the ability to work under pressure in a changing environment.
- Demonstrable initiative with a pro-active attitude to continuous improvement.

**Desirable**
- Experience of working within facilities management
- Completion of facilities courses such as asbestos, fire assessment etc.
- Project management tools.

**Person Specification**
- Excellent administration skills.
- Excellent communication and influencing skills.
- Innovation and problem solving skills.
- Strength in negotiation and influencing.
- Good interpersonal skills with the ability to interact with all stakeholders and colleagues at all levels.
- Ability to work independently whilst responsive to direction when necessary.
- Proactive and enthusiastic attitude and demonstrable commitment
- Excellent organisational skills
- Flexible and adaptable.
- Attention to detail.
- Delivery of projects and critical work to agreed timescales.
- Willingness to undertake training.

**Additional Information**
**_
Due to the highly sensitive nature of the work, applicants should note that security clearance will be required for this role. To gain security clearance you must have five years continuous residency in the UK. Criminal convictions may prevent you from gaining security clearance. This role may in addition require alcohol/drug screening._**

The organisation treats personal data collected during the recruitment process in accordance with its data protection policy. Information about how your data is used and the basis for processing your data is provided in the organisations applicant privacy notice.

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