Pgmde Coordinator

Job Summary
- To coordinate the IMT training programme on the Denmark Hill site and associated administrative systems for the IMT Training Programme Directors.
- To coordinate the SASG doctors' development programme working closely with the SASG Leads across the Trust.
- To coordinate the weekly Denmark Hill Grand Round (GR) sessions together with the GR Chair
- To provide administrative assistance within the Supported Return To Training (SRTT) and Less than full time (LTFT) team.
- To manage the procurement and finance systems and processes for PGMDE.
- To support and deputies for the PGMDE Service Manager across all areas of Administration responsibility including the supervision of the apprentice.
- Expected to work with the wider medical education team to support the effective delivery and quality assurance of a portfolio of high quality postgraduate medical and dental education and training for our doctors and dentists in training locally and within the sector.

Provide a brief description of the general nature of the position; an overview of why the job exists; and what the job holder is expected to deliver i.e. results and outcomes

Main

**Responsibilities**:
1. IMT Training Programme Coordination
- To provide administrative support to the IMT Training Programme Directors for the co-ordination of the IMT training programme across the Denmark Hill site.
- To be the main point of support and contact to DH IMT trainees
- Ensure that the Local Faculty Groups are arranged, with appropriate representation and take minutes, book rooms and refreshments as required.
- To organise the weekly IMT teaching programme and keep records of trainees’ attendance
- To manage the e-portfolio system for the IMT trainees
- To develop an organised and robust system for the monitoring of the work place based assessments and curriculum requirements for the trainees.
- To coordinate the interim ARCP panels for the trainees
- To organise the Mock PACES exams, Simulation and Clinical Skills sessions required to enable the trainees to meet the curriculum requirements.
- To support the IMT sector meetings when requited and any other regional activities.King’s College Hospital NHS Foundation Trust is one of the UK’s largest and busiest teaching Trusts with a turnover of c£1 billion, 1.5 million patient contacts a year and around 14,000 staff based across 5 main sites in Southeast London. The Trust provides a full range of local hospital services across its different sites, and specialist services from King’s College Hospital (KCH) sites at Denmark Hill in Camberwell and at the Princess Royal University Hospital (PRUH) site in Bromley.

King’s is committed to delivering sustainable healthcare for all via our green plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone’s contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust’s carbon emissions, waste and pollution wherever possible.

The Trust-wide strategy Strong Roots, Global Reach is our Vision to be Bold, Brilliant people, outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally enabled, and focused on sustainability, we can take Team King’s to another level.
1. SASG Doctors
- Coordinate the development and support to the SASG Doctors for both the PRUH and DH site working closely with the SASG Lead.
- Provide administrative support to the SASG Lead
- Plan, organise, book rooms & catering, advertise, take minutes when required and evaluate SASG Training events and forums.
- Produce SASG activity and expenditure reports on a quarterly basis for the Senior Medical Education Manager and HEE.
- Upkeep of the SASG Doctors contacts for distribution of information

1. Grand Round
- To organise the weekly grand rounds sessions including finding speakers, ensuring appropriate clinically based topics are selected and advertising GR details to all DH medical staff weekly.
- Work with DH research team on their monthly research-based GR sessions

1. SRTT& LTFT
- To work alongside the SRTT Lead and provide administrative support to the SRTT team including data entry & maintaining database, organising courses and follow the current SRTT procedures in supporting trainees returning to work.

1. Finance
- Raise purchase orders on Oracle and be responsible for matching all department purchase orders to invoices received, maintain accurate records.
- Receive and process requests to add on new Oracle users.
- Process catering orders and liaise with KCL on any issues.
- Process PGMDE invoices on the Trust’s invoicing template (sponsorships, room hire, course fees and others) and liaising with King’s accounts receivables team to ensure tha