Events Coordinator
2 weeks ago
What are we looking for in our **Events Coordinator?**
**Events Coordinator - £22.12 per hour PAYE - 7-month contract - London**
- Working with the UKERC team to provide comprehensive event management support to meet the needs of the centre, facilitating public and professional engagement activities and boosting our external profile. Taking responsibility for providing full event management support for designated events.
**Key Responsibilities**:
- Support the team with the management of a wide range of events from one-hour seminars to multi-day conferences, handling a portfolio of several events at a time and managing priorities effectively.
- Working with our academic staff to provide comprehensive event management support to meet the needs of UKERC researchers and stakeholders, facilitating public and professional engagement activities and boosting our external profile.
- Take responsibility for providing full event management support for designated events including:
- Programme design and planning (assisting and advising academic colleagues with their event programme, including advising on programme shape);
- Event timing (ensuring that events do not clash with other external events);
- Sourcing and booking of appropriate venues.
- Advising academic colleagues on other practicalities such as conference dinners, receptions, speaker expenses, and CPD accreditation.
- Undertake administrative duties related to successful events delivery such as:
- Booking rooms, or negotiating appropriate external venue contracts for rooms, catering etc.
- Liaising with speakers on travel, accommodation (booking as appropriate), audio visual requirements, and materials for delegates.
- Managing the event on-site, welcoming speakers and delegates, networking as appropriate, troubleshooting (i.e., late arriving speakers, revisions to line-up, or AV liaison and troubleshooting).
- Undertaking thorough evaluation post-events, including maintaining accurate events attendance information, producing reports, and making recommendations for future events.
- Deliver effective event communications, marketing, and promotion.
- Working collaboratively with the UKERC team to ensure key events are identified, to allow an appropriate communications plan to be established. This may include updating the website with event details, preparing booking site for delegates, or producing event text for various formats.
- Producing delegate packs where appropriate or arranging for delegates materials to be made available online.
- Complete post-event follow-up activities, including working with the UKERC team to ensure event outcomes are presented on our website as appropriate, and handling the post-event tasks such as final accounts, accreditations filed appropriately and fees paid, speaker expenses, payments and thanks to speakers and delegates.
- Keeping accurate records of event expenditure.
- Recruiter**Shradha Porwal**
- Contact
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