Administrator
1 month ago
Overview:
- Bruton Knowles LLP_ is an independently owned Chartered Surveying practice who provide a comprehensive range of surveying and property services.
We've taken on new, innovative ways of working to deliver our services and we've created a new strategy to target key areas of growth for the business.
We are currently looking to appoint a full-time Administrative Assistant on a permanent basis. The purpose of this role will be to provide administrative support to the Utilities & Infrastructure Team based in the Sale office, and wider BK offices as well as general office administrative duties.
The job will require someone who can efficiently organise their own personal workload and responsibilities; the ability to determine priorities and consistently meet deadlines and provide an effective and efficient administrative service.
- Be pro-active with good interpersonal skills and an ability to communicate effectively, both orally and in writing
- Have a high level of attention to detail
- The ability to manage time effectively, prioritising tasks to ensure that deadlines are met
- Possess excellent client relationship skills
- Maintain discretion when dealing with confidential data
- Excellent organisational skills with the ability to work flexibly
- A team player with ability to accept responsibility
- Self-motivated
Qualifications:
- Four GCSE grades A-C or 9-4 including English and Maths
- Excellent IT and systems skills and a highly proficient and experienced user of all Microsoft Office programmes, with excellent numeracy and spreadsheet skills.
- Previous experience with Mail Merges in Microsoft Word.
**Responsibilities**:
- To primarily provide support to the Utilities & Infrastructure Administration Team to assist with the administrative workload. The role will also support administration across the whole business
- To assist with admin duties when required including; typing some documents, formatting, collating, binding and amending documents
- To assist with sending out large-scale mailshots
- To fully utilise equipment and systems; photocopying, scanning, printing, franking machine
- To set up new jobs/projects and administer existing jobs
- To assist in production of all invoices to enable team to meet monthly and year end targets
- To ensure that schedules for key clients are updated and circulated regularly
- To co-ordinate and assist with survey access and maintaining records for clients using all required systems
- To maintain the team's filing systems including producing new files and regularly reorganising and archiving
- To open, distribute and frank post
- Record phone calls, enquiries and requests, and handling them when appropriate
- Compliance with Company standards and procedures
- Shadowing and working with a Senior Technical Administrator
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