Admin Team Leader

2 weeks ago

West Bridgford, United Kingdom Nottinghamshire Healthcare NHS Foundation Trust Full time

We are looking to recruit a full-time Admin Team Leader to work within the AMH Directorate supporting the The Rushcliffe Local Mental Health Team.

You will have a mature outlook, experience of leading an admin team and be proactive with the ability to respond to regularly changing priorities.

You will demonstrate the ability to work efficiently, supervising admin colleagues, supporting the wider healthcare team, setting up and supporting admin systems as well as managing performance data collection and monitoring. As we work with a client group of often distressed and occasionally unhappy people, you will have strong communication skills of empathy, sensitivity and confidentiality when working with colleagues and the public.

Applicants must be IT literate and proficient in Microsoft Word and Excel, able to consistently demonstrate high levels of accuracy and attention to detail, work well with others and enjoy working without supervision and as part of a team. You should have a passion for providing a quality service and a track record of adding value to a workplace.

The role is a permanent contract working 37.5 hours per week over 5 days (Monday-Friday).

If you think you are that person, we would like to hear from you.

The Post Holder will be an experienced individual, with qualifications and previous experience in the day to day management of staff.
You should have excellent communication and organisational skills.
You will be required to provide a lead role with responsibility for the day to day management of administration and secretarial staff supporting the Local Mental Health team within AMH.
You will liaise with Clinical leads and Team managers to ensure consistency in processes across the Directorate.
You will provide a support network to create a team environment within an isolated role.
You will provide cover in the absence of colleagues and where service demands, this may include additional cover at other sites.
The post holder is to work within the provisions of the Trust Health and Safety Policy.

We have a huge variety of opportunities in our expansive Trust covering geographically from South Yorkshire, Nottinghamshire to Leicester, providing mental health inpatient and community services, community health services, forensic mental health services and secure prison healthcare across the East Midlands.

We have more than 100 sites and a huge scope of unique opportunities to develop your career and gain some amazing experiences. We strive to be a great place to work and offer many staff benefits and tailored staff support and wellbeing programmes.

Do you want to make a difference?

Do you believe in Trust, Honesty, Respect, Compassion and Teamwork?

Then Nottinghamshire Healthcare is the perfect place for you to start, maintain or further your career. Join our team of nearly 9000 who are making a difference every day. We are all about our people - our staff, volunteers, carers, service users and patients. We are NottsHC.

To analyse, investigate and resolve queries relating to data quality which will be used to measure performance.

Liaise with Facilities, IT, Procurement and Support Services Departments to ensure that site management and ordering processes/new works are addressed effectively and efficiently.

Responsible for ensuring that accurate work is completed within the time limits and standards set.

Take appropriate action from messages received and ensure that all information is transmitted to relevant parties or actioned appropriately.

Co-ordinates a comprehensive administration, secretarial and reception service - prioritising, delegating, organising departmental workloads, arrange cover across the Directorates in liaison with other Admin Leads.

To work closely with the other Administration Team Leaders to ensure consistency across the Directorate, peer support and absence cover arrangements are in place

To assist as appropriate on any local projects, ensuring that they are undertaken with mínimal disruption and maximum communication.

To arrange away days or conferences as delegated.

Ensure that the Trust’s Standing Financial Instructions are adhered to at all times in relation to petty cash, requisitioning and receipting of goods.

To work within the provisions of the Trust Health and Safety Policy, with responsibility for health and safety in relation to admin staff supervised and common areas to ensure that a safe working environment is maintained for staff, patients and visitors and to ensure that the Trust’s assets are secure at all times.

To suggest changes to and implement local health and safety procedures.

Train and supervise the admin secretarial and reception staff, providing daily support and advice in relation to duties and responsibilities.

Undertake regular 1:1 supervision sessions and annual Personal Appraisal and Development reviews (PAD)with administration, secretarial and reception staff.

Ensure all administration, secretarial and reception st

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