Data and Information Officer

**Details**:
**Reference number**:

- 263947**Salary**:

- £27,779 - £30,168-
**Job grade**:

- Executive Officer- Pay Band 5**Contract type**:

- Permanent**Business area**:

- FR - Chief Executive Office**Type of role**:

- Information Technology**Working pattern**:

- Flexible working, Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- The role will be based in the Northern Research Station, Roslin EH25 9SY. Please be aware that this role can only be worked in the UK and not overseas.About the job

**Job summary**:
Want to work at the cutting edge of environmental science? Passionate about making a difference and playing your part in tackling the climate and nature crisis? Forest Research is all about giving top quality evidence and advice to policymakers and practitioners to make a positive impact on the ground. Internationally recognised, we need people who have the skills and passion to work on excellent science and provide practical solutions for nature.

We’re small enough that your voice is heard, yet large enough, as part of the Forestry Commission, that we have everything on hand to get the job done, as well as a variety of career pathways. Our staff are dedicated to their work and sharing it with others to bring positive change for our planet. And you will find us a flexible and inclusive employer, so you can have a work life balance that is tailor-made to your circumstances. So whether it’s climate or carbon, pests or pathogens, behaviour or biodiversity that interests you, you can be assured of a warm welcome to the team. To find out more, visit forestresearch.gov.uk.

Information is a vital asset for Forest Research. The Valuing Our Information (VOI) project has been established across the whole of the Forestry Commission in recognition of the need to significantly improve the management of information.

The project has a clear mission:
to improve Forestry Commission’s effectiveness, trust, and compliance through increasing the level of knowledge and information management maturity by March 2024.

The use of information is fundamental to FR meeting its aims of protecting, expanding, and promoting sustainable woodland; these aims will be met more successfully when accurate information can be identified and found quickly.

As part of the delivery of the Valuing Our Information project, FR have a requirement for an experienced and self-motivated information management professional. The primary function of this role will be to provide support to information asset owners whilst they review and make decisions regarding their records before carrying out any digitisation or transfer activity in line with our policies and procedures. In addition, the postholder will undertake other tasks as directed to support activities outlined in both FR Data and Digital Strategies which is aligned with the VOI project. This role will be involved in implementing and supporting the new information management principles and helping to bring about change to both physical and digital records management.

Given the nature of the work with physical records, there is a manual handling aspect to the role, and the post holder will be primarily office based with some travel required for project related activities.

**Job description**:

- Responsible for supporting FR staff to adopt guidance on where and how to store information with support from the Data and User Engagement Lead
- Build collaborative relationships with key stakeholders across the Forestry Commission to help deliver the Valuing our Information, Data Strategy and Digital programmes
- Work with team members to help create, implement, and promote excellent data and information management practices in line with the Chancellor’s code of practice on Records Management, Data Protection and business requirements
- Responsible for supporting FR information asset owners and coordinators to maintain the information asset register
- Ensure physical documents held are managed according to a standardised approach, managing relationships with offsite document storage providers as needed
- To coordinate work related to data holdings and FR’s Data Strategy (e.g. asset recording)
- To line manage and support the Records assistant in the weeding and preparation of physical records for digitisation in line with the standard practises developed by the VOI project
- To ensure digitisation activities of physical materials are carried out to appropriate digitisation and preservation standards, ensuring the safety of and appropriate handling of the record at all times
- To ensure the suitable disposal and secure destruction of records no longer required
- To ensure that information contained within the collections is managed lawfully at all times
- To safeguard information and ensure it is not released unlawfully or restricted unnecessarily

**Person specification**:
**Essential Criteria**
- Exp