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Office Admin Apprentice

8 months ago

Manchester, United Kingdom Salford City College Full time

**Purpose of the role**:
To support the design office with administrative tasks and assist with ensuring the smooth running of the office. The administrator will be required to undertake any non-technical office duties required by the managers and engineers to support the design service provided and for the general day to day activities in the office.
- **Job Title: Office / Marketing Administrator Apprentice**:

- **Location: Astley. Office based full time.**:

- **Salary: TBC**:

- **Contracted Hours: 8.30am - 4.30pm**:

- **Annual Leave: 23 days (plus bank holidays).**:

- **Additional Benefits: Pension, life assurance (after 3 months service).**

**Key Accountabilities, Responsibilities and Duties**:
2. answering calls and liaising with clients competently

3. preparing correspondence

4. assisting your team

5. managing electronic diaries

6. planning and organising meetings

7. organising travel and preparing complex travel itineraries

8. attending meetings

9. planning, organising and managing events

10. conducting research and presenting findings

11. drafting communications

12. managing and reviewing filing and office systems, including ensuring correspondence is filed correctly and paper filing is scanned and saved into office / project files as needed

13. preparing updates for intranet

14. typing documents

15. sourcing and ordering stationery and office equipment

16. screening phone calls, enquiries and requests, and handling them when appropriate

17. meeting and greeting visitors

18. taking dictation and minutes

19. producing documents, briefing papers, reports and presentations

20. Ensuring that filing systems are up to date

21. Ensuring that office is maintained in a tidy manner and office filing / equipment / stationery is stored tidily and is suitably labelled so other staff know where items can be found

22. Logging incoming drawings onto the incoming drawings register for the project. Creating, checking and filing outgoing drawing registers and checking file / drawing references for issued drawings to ensure that the details match the information on the associated drawing issue sheet. Liaise with the issuing engineers appropriately for any updates / amendments / queries

23. Log any holiday / absences overtime / site visits of staff on a weekly and monthly basis so monthly report can be provided to the directors in a timely manner for checking details in time for the monthly payroll run

24. Marketing /social media/website duties to be discussed upon interview

**Person Specification**:
Minimum qualifications: GCSE English and Maths grades 9 - 4 / A* - C

**Development and progression opportunities**:
**Job Types**: Full-time, Temp to perm, Apprenticeship

**Salary**: £5.28-£6.00 per hour

**Benefits**:

- Life insurance

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Manchester: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (required)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person