Procurement and Departmental Administrator

5 months ago

Surbiton, United Kingdom Echo house Full time

**ECHO HOUSE Procurement and Departmental Administrator**

Reporting to: Fabrication Resource and Estimation Manager

Echo House is a market leader specialising in Creative & Technical Design, Artworking, Digital Content, Printing, Experiential Brand Activation, and Sustainable Production.

**ECHO’S MISSION**

Our mission is to empower our clients by delivering exceptional design and quality products through a seamless integration of innovation, technology, and meticulous attention to detail to create experiences that go beyond expectations. We are committed to nurturing sustainable practices, prioritising the wellbeing of our planet, and maintaining an unwavering dedication to superior service. With passion driving our purpose, we promise to transcend expectations, consistently and without compromise.

**WE STAND FOR**

An extraordinary culture of empowerment, respect, authenticity and collaboration and a business that exceeds all expectations.

A team that delivers beyond our leadership and who have an extraordinary life in and outside of the workplace.

Echo is acknowledged as the leader of sustainable design and creative production in the world.

**Scope of the Role**:
Collaborative. Positive. Respectful. Organised. Exceptional People Skills.

The role of the Procurement and Departmental Administrator is to support the Fabrication team with regards to its procurement. This is a vital role in ensuring the relevant materials are sourced and delivered on time ready for use by the team, and in line with Echo’s sustainability policies.

You will actively source, build and sustain relationships with new and existing suppliers who are passionate about sustainability and reducing their carbon footprint, whilst also keeping prices at a competitive rate by updating our suppliers price comparison data sheet.

The role will also work closely with the Finance Director on our carbon data research, data input and analysis and general sustainability work, so a good understanding and passion for sustainability would be an advantage.

At Echo, our workflow approach is a hybrid. Dependent on the nature of the works, we combine the structured predictability of the Waterfall method with the flexible adaptability of Agile. This necessitates that all our team members are comfortable and proficient in both approaches, ensuring seamless integration and adaptability according to project demands.

The nature of our industry is that working ad hoc additional hours, or out of normal working hours, can be expected as a normal function of this role. Paid overtime, or time in lieu, is not provided for this. The leadership team of Echo House remain committed to limiting the extent and potential impact of this, for all individuals at Echo.

Echo operates within the vibrant pulse of the design and production industry, one of the world's most challenging yet fulfilling creative sectors. Our ethos centres around positivity, which underpins every interaction, be it team collaboration, client communication, or individual tasks. As the dynamics of our work continually evolve, maintaining flexibility, responsiveness, and composure are essential to delivering efficient and effective results. We uphold a culture of mutual respect, acknowledging that each team member's unique contributions enrich our collective output. Success at Echo hinges on your capacity to collaborate, deliver results, and bring a proactive spirit to our dynamic, often high-pressure environment.

**Main Duties and Responsibilities**:
**UNIVERSAL**
- Operating with integrity - performing whole and complete work for and with all Echo

colleagues, clients and suppliers alike.
- Ensuring Echo House maintains its status as an industry leading team of dynamic, proactive & professional specialists.
- In depth training is provided as a core part of all new starters’ induction. In addition, with such a nuanced and bespoke business, on-the-job learning remains the single most effective way to learn what we do and how we do it.

**CORE KNOWLEDGE BASE**
- Fabrication and material knowledge
- Comprehensive supplier & out-sourcing skills.
- Knowledge or interest in sustainability
- Knowledge of the system Monday (desirable)
- Data Management

**MAIN DUTIES**:
**PROCURMENT**
- On boarding of new suppliers, ensuring all compliance and sustainability data has been collated and filed correctly.
- To build relationships with all new and existing suppliers
- Schedule supplier meetings bi-annually or annually
- Formulating a director-approved agenda for meetings focusing on pricing, rebates, new eco products, health & safety, compliance and sustainability.
- Collate all information extracted from said meetings using the relevant spreadsheets.
- Work with H&S and sustainability teams to review information extracted from supplier meetings.
- Work with finance/accounts team to ensure rebate agreements are up to date, credit notes are raised in a timely manner and flag when renewal of agreemen

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