International Recruitment Administrator

2 weeks ago

Birmingham, United Kingdom University of Birmingham Full time

**Position Details**

External Relations

Location: University of Birmingham, Edgbaston, Birmingham UK

Full time starting salary is normally in the range £28,397 to £30,210, with potential progression once in post to £33,938

Grade: 5

Full Time, Permanent

Closing date: 4th June 2024

Travel and international travel may be required for this role.

**Open House' Drop In Session**:We will be holding an ‘open house’ drop in session at the University’s Exchange building, in Centenary Square, Birmingham, between 10am and 5pm on Tuesday 21st May 2024. If you’re interested in working at the University of Birmingham and perhaps have a few questions, this is an opportunity to meet colleagues in the Recruitment team. It will be a relaxed and informal event - you can drop in at any time.

**Our offer to you**

People are at the heart of what we are and do.

The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university. We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.

We are committed to helping the people who work here to develop through our sector-leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential. With almost 5,000 professional services jobs in a wide-range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University.

We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate. We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are, and how we work.

Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements. We therefore welcome discussions on all forms of flexible working. In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme. We also have three high quality subsidised day nurseries.

The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site. On campus we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum and botanical gardens.

Find out more about the benefits of working for the University of Birmingham

**Background**

**Role Summary**

The International Recruitment Administrator provides professional administrative support for members of the International Recruitment team based in the UK and globally and is responsible for managing a high volume of independent activity, including while managers are overseas on business both locally and internationally. This role involves proactive coordination of overseas visits, marketing support, administrative assistance, financial management, and event coordination.

**Main Duties**

**Manage programme of event activity for the Regional Manager, International Officer and Country Officers, or their representatives (e.g. academic colleagues) across various international regions and International visits in the UK;**
- Manage a programme of overseas visits for the Regional Manager, International Officer, and Country Officers.
- Liaise with internal and external partners over booking events, and event set up.
- Attend events on behalf of the International Officer or Regional Manager where relevant, representing the University. This will typically include meeting students in an online booth.
- Assist with coordinating academic/ college and student involvement with events.
- Writing short event reports to help with future event planning and scheduling.
- Raising purchase orders, and ensuring events are paid for on time.
- Writing copy for international enquirer, applicant and offer holder communications in line with the wider contact strategy.
- Ensure communications are professionally produced, managed within the CRM system and their effectiveness evaluated for future communications. This includes systems such as; Dynamics, Zoom, Teams, Gecko.
- Setting up communications for enquirers and applicants via the University’s Customer Relationship Management (CRM) system. Monitoring responses and taking appropriate action to resolve issues and encourage response.
- Uploading attended event data to CRM systems.
- Helping to arrange overseas meetings and events.
- Arranging suitable accommodation/flight/travel bookings

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