Administrative Assistant

1 month ago


London, United Kingdom Ethical Tea Partnership Full time

The Ethical Tea Partnership (ETP) is looking for an Administrative Assistant to join our Operations and HR team for an 8-month fixed-term contract. The role will be reporting to the Head of Operations.

**Start**: May 2024

**Salary**: £26,000 per annum (pro-rata) + company benefits

**Hours**:Flexible Working Options Available (0.5 or 0.8 FTE)

8 months fixed contract, with opportunity for extension.

**Location**: E2, near Bethnal Green. Hybrid, minimum 3 days in the office.

**The role**

ETP is in need of an Administrative Assistant to join our Operations Team. This role provides an exciting opportunity to support our Head of Operations and HR Specialist in various administrative and HR tasks. This role involves handling HR & Admin services and assisting with various tasks as requested by the team.

**Responsibilities**

**Responsibilities will include, but not limited to**:

- Support the HR Specialist in the recruitment process, from posting job adverts to arranging interviews.
- Assist in conducting necessary employment checks, including collecting references and verifying qualifications.
- Help prepare recruitment documentation such as offer letters and contracts.
- Coordinate the onboarding process, including arranging induction training and IT setup for new employees.
- Manage contracts, personnel files, and employee information.
- Assist in planning and organising team building activities.
- Administer Health & Sickness forms, annual leave, and absences.
- Manage and update employee and contractor asset records.
- Perform any other administrative tasks as requested by the department.

**Person specifications & required skills**
- Have the right to work in the UK.
- Proficiency in IT skills, including Windows, Outlook, and Excel
- 1-2 years experience in a similar role
- SharePoint experience would be an advantage
- Excellent written and verbal communication skills.
- Strong interpersonal skills and ability to collaborate effectively with others.
- Ability to handle confidential information with discretion.
- Proven organisational skills and ability to multitask effectively.
- Excellent attention to detail
- Accurate typing and data entry skills.
- CIPD any level, desirable but not essential

**What we offer**
- Pro-rata of 28 days of paid holiday, excluding bank holidays
- 8% employer contribution to pension
- Flexible working schedule and hybrid work
- Life insurance
- Udemy license and other training, support, and development opportunities
- Wellbeing support, financial and legal advice, and savings and discounts through our Employee Assistance Programme

**How to apply**

**Interviews**: week commencing 8th of April (online)



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