Administrative Officer

**Details**:
**Reference number**:

- 309267**Salary**:

- £20,472 - £22,377- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Administrative Officer**Contract type**:

- Permanent**Type of role**:

- Science**Working pattern**:

- Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- York Biotech Campus, Sand Hutton, York YO41 1LZAbout the job

**Job summary**:
The Food, Water and Environmental (FW&E) Microbiology Laboratories are specialist microbiology laboratories within the UKHSA. Based in 3 sites across the country, the laboratories are geographically well placed to work with local authorities in order to protect the public from health threats posed by contaminated food, water and the environment. The Porton Down FW&E Laboratory provides a microbiology testing and advisory service to Local Authorities, Port Health Authorities, hospitals, and commercial clients in London. The laboratory accredited to ISO 17025 and is recognised as an Official Food Control Laboratory for the microbiological examination of food and foodstuffs within the EU.

As the Administration Assistant, you will provide efficient and effective clerical and administrative support for the York FW&E laboratory. You will also undertake administrative, financial, and human resource related tasks under the direction of the Laboratory Administrator

**Location**

This is an office based role located at York Biotech Campus, Sand Hutton, York, YO41 1LZ
- *Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available.*_

**Working Pattern - **Full Time

**Job description**:
As the Laboratory Administrator your main responsibilities will include:

- To provide a complete administrative and secretarial support function to the laboratory, on a day-to-day basis
- Receive orders from the laboratory and process on Money and People Services (MAPS) which is the UKHSA finance, purchasing, HR and payroll system.
- Support the data entry staff by entering and interpreting information on the laboratory computer systems including the use of the Laboratory Information Management System (LIMS) for FW&E samples.
- To take, and where appropriate, deal with, enquiries to the laboratory regarding our activities.
- Assist in general administrative duties including post, photocopying and maintaining filing systems, including both manual and electronic files.
- Organise and review Transport collections for our customers

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Please see the job description for the full list of duties and responsibilities.

**Person specification**:
**Essential**
- Good standard of general education e.g. GCSE level including English language
- Experience of working as part of a team
- IT literate with some experience of data entry
- Maintain adequate levels of confidentiality
- To be able to work in an organised and flexible manner, with the ability to cross over to other office roles when necessary
- Ability to prioritize own workload effectively
- Communicate clearly both orally and in writing with a wide range of people of differing levels within the organisation
- Word process and data input both precisely and quickly in a variety of formats
- Demonstrate a high level of motivation and commitment to high standards

**Desirable**
- Basic secretarial training RSA 3 ECDL
- Previously worked in a busy office environment for a minimum of 2 years. Previous experience of working within the NHS or public health including Medical/microbiological data entry)

**Benefits**:

- Alongside your salary of £20,472, UK Health Security Agency contributes £5,527 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%

Things you need to know

**Selection process details**:
**STAGE 1 - APPLICATION & SIFT**:
If you are successful at this stage, you will progress to an interview.

**STAGE 2 - INTERVIEW**

This competition will involve an interview either by video or face to face.

Please note that as part of the interview process, you may be required to undertake a test or presentation at interview.
- Working Together
- Communicating and Influencing
- Developing Self and Others
- Managing a Quality Service
- Delivering at Pace
- Adaptable
- Efficient
- Motivator
- Service Focused
- Team Player

**Expected Timeline**:
**Shortlist**: w/c 4th of September 2023

**Interviews**: TBC

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