Finance Assistant

2 weeks ago

Hinckley, United Kingdom Gatekeeper Systems UK Limited Full time

Job Description - Finance Assistant

Gatekeeper Systems is a leading global provider of supermarket loss prevention technology. Due to continued growth in the UK, we are looking for a full time Finance Assistant to join our Team in Wolvey, Leicestershire. This wide and varied role will suit someone who is highly organised, adaptable and self-motivated, with the ability to multi-task and prioritise effectively, with great follow-up and follow-through to completion skills.

Reporting into the Finance Manager, the Finance Assistant will work as part of a team responsible for overseeing all aspects of finance for the UK business.

The successful applicant will have good organisational skills and a high level of accuracy and be confident using

Navision and Microsoft packages including Outlook, Excel and Word.

Be a hands-on and willing to support the efficient running of our finance department, working closely with the

Managing Director and Finance Manager to ensure the smooth-running of the function. We are looking for a reliable, intelligent, honest and hard-working individual who has a passion for people and wants to be part of a fast growing, but fun company, working hard to help improve our efficiency.

As part of our drive to make Gatekeeper a great place to work. We are proud to be an inclusive and diverse company where we are committed to employee development and recognising success for hard working performers. Our dedicated learning and development programmes are open to every employee to give you the opportunity to shape your own future and continue to work in an environment where team culture thrives.

ESSENTIAL JOB FUNCTIONS:
Accounts Payables
- Invoice recording
- Monitoring of suppliers payment schedules
- Checking on statements
- Inserting and checking of Purchase Orders
- Payment and withholding taxes recording
- Management of accruals/deferrals
- Cost allocation and accounting competence determination
- Support the Finance Manager in month-end activities
- Update vendors master file
- Invoice processing
- Handling supplier and client queries
- Liaising with colleagues across our company regarding queries
- Processing of payment runs
- Processing ad hoc payments
- Supplier account reconciliations

Sales ledger
- Send out invoices to customers daily
- Match sales invoices to proof of delivery notes
- Daily credit control telephone calls
- Send out monthly statements
- General maintenance of the sales ledger
- Accurately record customer receipts against ledgers
- Month end reconciliation work

Purchase ledger
- Match purchase invoices to orders and delivery notes
- Accurately record purchase invoices onto Navision
- Ensure invoices are authorised by relevant persons in a timely manor
- Scan and file invoices as necessary
- General maintenance of the purchase ledger
- Assist with supplier payment runs
- Accurately record supplier payments against ledgers
- Resolve supplier queries
- Month end reconciliation work

In addition to this
- Recording and reconciling bank transactions
- Assist Finance Manager with ad hoc reports
- General support of the Finance Department
- Processing of invoices.
- Processing of expenses.
- Support with data entry and financial spreadsheets.
- Support with credit control to ensure queries from clients and payments are dealt with promptly.
- Monitor progress of disputed invoices and put in place any actions required.
- Support with any ad hoc responsibilities.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Experience in providing finance administration
- Able to perform under pressure and meet tight deadlines
- Passion for data analysis and data entry
- Self-motivated, capable of working on own initiative but also enjoy being part of a team
- Ability to communicate with, and work effectively with colleagues at all levels of the company and customers
- Good written and verbal communication skills
- Good interpersonal and motivational skills
- Computer skills, including software used in this office (Word, Excel, PowerPoint, Outlook, Navision
- Ability to multi-task and prioritise effectively
- Attention to detail, well-developed organisational skills, methodical, quick learner, able to multi-task on simultaneous tasks
- Some flexibility with working hours to accommodate meetings with our Head Office in the USA
- Welcoming, positive, and inclusive attitude
- Inspire colleagues and lead by example, championing company values/commitments
- Developing and improving ways of working both within and between departments
- Promote and represent Gatekeeper in a professional manner at all times
- An ability to work collaboratively with both internal and external key stakeholders
- Driv

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