Administration Officer

4 weeks ago


Bradford, United Kingdom Bradford City PCN4 Full time

**Administration Officer**

**Bradford City Primary Care Network 4**

Closing date 14 May 2023

**Salary**: £22,000-£25,000 Pro rota depending on experience

**Annual Leave Entitlement**: 33 days Pro-rota

**Hours**:Part Time 22-30 hours per week
- **PLEASE DO NOT APPLY FOR THIS ROLE IF YOU DO NOT MEET THE ESSENTIAL CRITERIA**_

**Job Overview**

We are looking to recruit to the post of Administration Officer, to work within our Primary Care Network (PCN) multidisciplinary healthcare team.

**Main Duties of the Job**

**About Us**

Bradford City Primary Care Network 4 (PCN4) is a network of Bradford City practices working collaboratively across the network area to look after the health of our local population. The PCN comprises of 5 local practices with a total population of around 42,000 registered patients.

**Job responsibilities**
- Supporting Operations Manager and Clinical Director in the effective running of the Primary Care Network
- Arrange meetings, take minutes and ensure agenda and papers are circulated prior to meetings
- Proactively manage the action log and ensure that assigned actions are being completed
- Work with Practice Managers across the Primary Care Network
- Attend staff meetings
- Manage day to day issues as they arise.
- Process invoices
- Support recruitment of all staff
- Plan and implement induction packages for new starters and on-going reviews
- Arrange interviews and draft offer letters
- Plan and implement induction packages for new starters and on-going reviews
- Ensure references for new starters are in place before start date
- Ensure practice HR policies are followed and accurate records are kept
- Ensure all staff have a current DBS check every three years
- Record annual leave entitlement
- Ensure all mandatory and statutory training is completed and logged
- Maintain annual leave, sickness and time off in lieu records
- Update staff handbook and policies
- Undertake any other additional duties appropriate to the post as requested by the Operations Manager or Clinician Director.

**Person Specification**

**Qualifications**:

- Educated to GCSE level or equivalent
- GCSE Mathematics and English (C or above)

**Experience**

**Essential**:

- Experience of Administrative duties
- Strong IT Skills
- Minute taking
- Proficient in the day-to-day use Outlook, Word, Excel and other MS packages

**Skills**

**Essential**:

- Excellent Communication Skills
- Clear, polite telephone manner
- Competent use of Office and Outlook
- Excellent organisational skills
- Problem solving and analytical skills
- Ability to follow policy and procedures

**Desirable**:

- Experience of working in a GP surgery
- Experience with working on SystmOne
- Own transport

**Personal Qualities**

**Essential**:

- Polite and confident
- Flexible and cooperative
- Motivated
- Forward thinker
- High levels of integrity and loyalty
- Ability to work under pressure

**Job Types**: Part-time, Permanent
Part-time hours: 22-30 per week

**Salary**: £22,000.00-£25,000.00 per year

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 14/05/2023



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