School Finance Officer

2 weeks ago

Bicester, United Kingdom Five Acres Primary School Full time

We are currently looking for someone to join our School Office Team as the Finance Officer. This is a busy but rewarding role and due to the hours and flexibility it is well suited to allowing a great work life balance. This is a term time only role, 15 hours per week (hours to be agreed) and is paid at grade 10 on the Oxfordshire County Council pay scales for School Support Staff.

Please contact us if you have any questions or would like to discuss the role further.

Please see below for more information on the role, including a link to pay information for School Support staff.

**Job/Person Summary**

Under the guidance of senior staff: be responsible for undertaking administrative, financial, organisational processes within the school. Assist with the planning and development of support services.

TASKS

Organisation
- Deal with complex reception/visitor etc. matters
- Contribute to the planning, development and organisation of support service systems/procedures/policies
- Organise school trips/events etc.
- Supervise, train and develop staff as appropriate

Administration
- Manage manual and computerised record/information systems
- Analyse and evaluate data/information and produce reports/information/data including financial data as required
- Undertake typing and word-processing and complex IT based tasks
- Provide personal, administrative and organisational support to other staff
- Provide administrative and organisational support to the Governing Body
- Undertake administration of complex procedures including the preparation of and day to day running of the school budget
- Complete and submit complex forms, returns etc., including those to outside agencies e.g. OCC Finance, DfE
- Undertake the administration of Payroll systems
- Manage core HR areas, including payroll, HR admin, recruitment and running HR systems.
- Provide advice and direction where needed to OCC HR team on work priorities, budget and staff resources, strategic, policy, organisation and staff management issues.
- Current regulation compliance, including accepted professional standards, policies and procedures and legislation (including legislation on data protection, the Equality Act and health and safety).
- Manage the implementation of employment policies.
- Ensure employment law, HR policy, best practice and workforce development are applied.
- Identify staffing needs and manage the creation of job descriptions and handbooks.
- Develop and maintain effective relationships to encourage retention and ensure the team perspective is fully represented in decision making.

Resources
- Operate relevant equipment/complex ICT packages
- Monitor and manage stock within an agreed budget, cataloguing resources and undertaking audits as required
- Manage uniform/snack/other ‘shops’ within the school
- Provide advice and guidance to staff, pupils and others
- Undertake research and obtain information to inform decisions
- Assist with procurement and sponsorship
- Assist with marketing and promotion of the school
- Manage administration of facilities including use of school premises
- Undertake complex financial administration procedures
- Assist with the planning, monitoring and evaluation of budget
- Manage expenditure within an agreed budget

**Responsibilities**:

- Comply with and assist with the development of policies and procedures relating to child protection, human resources, confidentiality and data protection, reporting all concerns to an appropriate person
- Be aware of and support difference and ensure equal opportunities for all
- Contribute to the overall ethos/work/aims of the school
- Establish constructive relationships and communicate with other agencies/professionals
- Attend and participate in regular meetings
- Participate in training and other learning activities and performance development as required
- Recognise own strengths and areas of expertise and use these to advise and support others

Experience
- Experience of development, management and operation of administrative systems

Qualifications/ Training
- NVQ 3 or equivalent qualification or experience in relevant discipline
- Very good numeracy/literacy skills

Knowledge/Skills
- Effective use of ICT and other specialist equipment/resources
- Full working knowledge of relevant polices/codes of practice and awareness of relevant legislation
- Very good ICT skills
- Ability to relate well to children and adults
- Work constructively as part of a team, understanding school roles and responsibilities and your own position within these
- Ability to self-evaluate learning needs and actively seek learning opportunities

**Application Procedure**

**Salary Details**

Oxfordshire County Council, Grade 10. For further pay information for school support staff please visit the below site.

**Job Types**: Part-time, Permanent
Part-time hours: 15 per week

**Benefits**:

- Free parking
- On-site parking
- Sick pay

Schedule:

- Monday to Friday
- No weekends

Work Location

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