Business Support Officer

2 weeks ago


Cambridge, United Kingdom UK Health Security Agency Full time

**Grade and Salary**: EO outer £25762 - £30339

**Location**: Addenbrooke’s Hospital, Microbiology Department - level 6
Hills Road Cambridge, CB2 0QQ

The Microbiology laboratory at Cambridge current provides
services to Addenbrooke’s, Royal Papworth, and the E&N
Herts Hospitals, the surrounding district, and other NHS
Laboratories.Ithasactiveresearchandepidemiological
interests.Thelaboratoryundergoesassessmentagainst
UKASISO15189standards,andhasstrongteaching
interests.Setontheoutskirtsoftheuniversitycityof
Cambridge, Addenbrooke’s Hospital is one of the top hospitals
intheUKandathrivingNHSFoundationTrust.
Addenbrooke’s is closely associated with leading educational
providers including the University of Cambridge and is a major
centre for biomedical research and education.
The post holder will provide day-to-day administrative and/or
dedicated PA support to the Directorate or senior
management team. They will maintain effective working
relationships with a variety of stakeholders both internal and
external to the organisation. The post holder will work with
mínimal supervision and be expected to work flexibly as part
of a multi-disciplinary team providing a wide range of specific
administrative duties. The post holder may work with
colleagues who are based across the country at different
sites and/or who work remotely.

**Responsibilities section**:
The job holder will be required to carry out the following responsibilities, activities and duties:

- Provide comprehensive administrative support to teams across the Directorate
- Lead and act as a central coordinating point of contact for a range of business administration activities. This will include delegated lead responsibility for certain corporate function processes.For example, compiling and updating health and safety risk assessments or reporting of sickness absence and preparing and submitting returns on behalf of the team as required.
- Responsible for the organisation of meetings and events and production of reports, papers, minutes and updating action logs as required. This will include providing secretariat support to teams and other internal meetings and networks as required.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

We pride ourselves as being an employer of choice, where
Everyone Matters promoting equality of opportunity to
groups currently underrepresented in our workforce.

UKHSA ethos is to be an inclusive organisation for all our
staff and stakeholders. To create, nurture and sustain an
inclusive culture, where differences drive innovative solutions
to meet the needs of our workforce and wider communities.
We do this through celebrating and protecting differences by
removing barriers and promoting equity and equality of
opportunity for all.

**Your responsibilities would include**:
Youwouldbemanagingadministrativesystemsforthe
directorate including staff amendment forms, sickness and
annual / special leave.

You would need to organise meetings, prepare agendas take
notes and minutes and ensure follow-up action for meetings
You would be responsible for ensuring that all UKHSA HR
policies are adhered to, e.g. visiting working and flexible
working requests

You would be required to co-ordinate local documentation for
newstarterse.g.ITsetup,plusgeneraladministrative
support.

The post holder will develop effective working relationships
face with a wide range of individuals including clinical and
non-clinical staff, scientists, support staff, managers and
corporate team staff for example, HR or Payroll. The post
decide relevant action, responding directly where appropriate
and this may include external people for example,
stakeholders and/or from members of the public as well as
other public health organisations e.g. NHS.

Selection process details

**STAGE 1 - APPLICATION & SIFT**:
If you are successful at this stage, you will progress to an interview.

Please ensure that your statement of suitability contains no personal identifiers e.g. name in either the file name or content of the document and is uploaded in MS Word format.

STAGE 2 - INTERVIEW

This competition will involve an interview either by video or face to face.

Please be aware that there may be a test within your interview, or you may be asked to prepare to deliver a presentation.

**Expected Timeline**:
**Shortlist**: W/C 16TH August 2023

**Interviews**: TBC



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