Corporate Receptionist

An exciting opportunity for a Corporate Receptionist/Office Manager to provide exceptional front desk reception and administrative support to ensure the smooth operation of a stunning new office. This role requires excellent communication skills, strong organisational abilities, and a friendly, professional demeanour. The Receptionist will serve as the first point of contact for visitors and clients, manage office supplies and equipment, and assist in various administrative tasks.

Duties and Responsibilities:
**Reception Duties**:

- Well-presented - Greet visitors, clients, and employees warmly and friendly.
- Answer and direct phone calls, take messages, and provide the necessary information.
- Manage incoming and outgoing mail, packages, and deliveries.
- Maintain a clean and organised reception area.
- Occasional office management and running errands

**Administrative Support**:

- Provide general administrative and clerical support to staff members.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Prepare and distribute internal communications, memos, and documents.
- Maintain office files, records, and databases.

**Office Management**:

- Monitor and order office supplies, ensuring availability and cost-effectiveness.
- Manage office equipment, including printers, copiers, and telephone systems.
- Coordinate with vendors and service providers for office maintenance and repairs.
- Oversee the maintenance of office facilities, ensuring a safe and comfortable working environment.
- Take care of kitchen and tea points, ensuring these areas are always clean and tidy

**Communication**:

- Effectively communicate with internal staff and external stakeholders.
- Handle inquiries and professionally resolve complaints or issues.
- Coordinate with different departments to facilitate efficient communication and workflow.

**Financial Tasks**:

- Assist in managing office budgets, expenses, and invoices.
- Process and track invoices, reimbursements, and petty cash.
- Collaborate with the finance department to ensure accurate financial records.

**Qualifications and Skills**:

- **Proven experience as a receptionist or office manager, preferably in a professional setting (hedge fund, private equity firm, or venture capitalist) desirable**:

- Excellent verbal and written communication skills.
- Strong organisational and multitasking abilities.
- Attention to detail and problem-solving skills.
- Professional and friendly demeanour with a customer service-oriented mindset.
- Ability to maintain confidentiality and handle sensitive information.
- Familiarity with basic bookkeeping and financial tasks is an advantage.

**Role: Corporate Receptionist**
**Working Days/Hours: 9 am - 6 pm**
**Salary: £45,000 + gross per annum, DOE**
**Location: Mayfair**
**Start Date: ASAP**

**Salary**: From £45,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Mayfair, Greater London: reliably commute or plan to relocate before starting work (required)

Work Location: In person