Executive Personal Assistant to The Chief Medical

6 months ago

Bristol, United Kingdom North Bristol NHS Trust Full time

An exciting opportunity has arisen for an Executive Personal Assistant to provide high level, professional support to the Chief Medical Officer (CMO) and his Deputies at North Bristol NHS Trust (NBT). This is a fast-paced and varied role, and a great opportunity to join and work with a well-established, highly successful, dedicated and committed team. We are keen to recruit someone with proven Executive PA experience to work at the heart of one of the UK’s largest NHS Trusts, based in a vibrant and modern acute hospital setting and who has experience of working in a demanding, dynamic, fast-moving and changing environment.

**As the Executive PA to the Chief Medical Officer you will**:

- Provide high level, professional Executive PA support to the CMO and his deputies in delivering their responsibilities at NBT.
- Act as the interface between the Chief Medical Officer and staff at all levels across the Trust.
- Develop a thorough understanding of the Chief Medical Officer’s priorities and ways of working and how this fits into the overarching strategies of NBT; representing them effectively to internal and external stakeholders.
- Work as part of an Executive PA team based in NBT’s Trust Headquarters, providing support to the Chief Executive and other Executive Directors and provide cross cover and support as required.

This Executive PA post will be based at North Bristol NHS Trust in the Trust Headquarters. North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.

We commit to treating each patient as an individual with respect and dignity, aiming to deliver excellent clinical outcomes and a first-class experience for everyone who uses our services.

North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.

Further details of the responsibilities involved and the person we are looking for to deliver this vital Executive PA support are available in the job description and person specification.

**Key responsibilities include**:

- Providing a comprehensive, confidential Executive PA support and secretarial service to the Chief Medical Officer and his deputies.
- Liaising and communicating effectively with stakeholders, both internal and external to the Trust, and acting as the main point of contact for the Chief Medical Officer.
- Planning and organising meetings, including compiling agendas and relevant paperwork and circulating papers, taking formal minutes and actions, following up actions and undertaking tasks as delegated by these meetings.
- Preparing materials including slides and presentations for meetings and conferences, using various software packages including Excel spreadsheets.
- Acting as the main point of contact for the Chief Medical Officer including filtering all communications and meeting requests and escalating where appropriate.
- Supporting Senior leaders
- Supporting Board and/or Executive level meetings and Committees.
- Working to very tight deadlines and managing conflicting priorities.
- Creating and commissioning briefing documents, summaries and reports for senior management.
- Communicating with a range of people from different backgrounds both internally and externally, and at all levels of seniority.

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