HR Recruitment Administrator

3 months ago

London, United Kingdom Queen Mary University of London Full time

**Job context**:
The Recruitment Administrator will work as part of the HR Recruitment function to deliver an exceptional staff recruitment service that will enable the University to attract and hire the people it needs to achieve its strategic aims. The University’s success is built on the talents of its people, and the achievement of Queen Mary’s Strategy 2030 is dependent upon our ability to hire and inspire great people. This role puts the post holder at the very heart of our business - and the very forefront of our employee journey as the first touchpoint for our prospective and new colleagues. The role is located within a large team in Human Resources called HR Operations & Recruitment. The wider HR directorate is one of the University’s central Professional Services functions, which enable and facilitate the success of our students and academics. Along with other Professional Services directorates, the HR directorate seeks to deliver value for money through efficiency, effectiveness and quality. Our work is guided by our People, Culture and Inclusion Enabling Plan, and Professional Services Enabling Plan, underpinning Strategy 2030.

Job purpose:
To provide a comprehensive staff recruitment administrative service and elementary recruitment advice in a timely manner to a range of internal and external stakeholders. The role holder will develop and maintain effective relationships with contacts in any designated School, Institute, or Professional Service Department.

**Main duties and responsibilities**

**Recruitment Administration**:
**Recruitment Advice**:

- Advising managers on the Recruitment and Selection Policy, all aspects of the recruitment process and on designing and undertaking selection processes. Queen Mary University of London 5 - Responsible for providing and elementary response to manager’s and staff‘s queries regarding Terms and Conditions of Service and where queries are more complex signposting to the relevant HR colleague/HR team. - Acquiring a good working knowledge of a range of HR policies and procedures in order to be able to provide elementary advice. - Responsible for providing first line elementary advice to hiring managers in relation to skilled worker, GTV, and Tier 5 immigration queries. - Responsible for answering queries within the Recruitment Team inbox.

**Visa Application Administration**:

- Responsible for establishing roles which can be sponsored with the appropriate Certificate of Sponsorship code identified. - Responsible for undertaking the administration and processing of all Certificate of Sponsorship and liaising with new employees and managers when the checks have been completed and confirmed. Recruitment Training and Development - Working with Organisation Professional Development colleagues in the delivery of Recruitment and Selection training for managers. - Providing e-recruitment user support to managers.

**Other**:

- Actively contributing to small projects as and when required under the direction of the Recruitment Manager. - Contribute to the modernisation of HR processes and to continuous improvement. - Maintaining and developing HR expertise, cascading and sharing knowledge and best practice.

The above list of responsibilities is not exhaustive and the jobholder may be required to undertake other duties commensurate with the level of the role, as reasonably requested by their line manager. This job description accurately reflects the duties and responsibilities of the role at the time the job description was written.

These duties and responsibilities may change over time without significantly impacting on the character of the role, the overall level of responsibility, or its grade. Depending on strategic or operational needs, the jobholder may in the future be required to work for another existing or new organisational unit and/or at a different site within Queen Mary. This may be on a temporary or indefinite basis and may involve a change in line management and / or regularly working at more than one site.

**Qualification**:
Educated to A Level standard or equivalent experience.

GCSE or equivalent in English Language and Maths.

**Experience/knowledge**:
Demonstrable general administrative experience working within an HR department

A working knowledge and understanding of good HR practice

Experience of working within a busy and demanding working environment

Experience working in a Higher Education or NHS environment

Experience of working with a diverse range of customers with different requirements

**Skills/Abilities**:
Strong customer service focus and a passion for providing an excellent service

Ability to understand, interpret staff’s Terms and Conditions of Service, HR policies, procedures and provide elementary HR advice to managers and staff

Strong communication skills, both written and verbal

Demonstrable ability to work use own initiative

Ability to learn how to use an online e-recruitment system

Ability to wor

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