Office Administrator

6 months ago


Bristol, United Kingdom NMI Full time

The P**eople & Office Assistant** will perform various front-of-house, office management, and administrative functions for the Bristol office, including:

- Serving as the point person for all Employee/Visitor Experience matters.
- Fulfilling the duties of the Receptionist for the Bristol office: answering phone calls, greeting visitors, arranging employee and visitor parking, overseeing office assets, receiving and distributing mail, etc.
- Handling clerical tasks for office staff, such as scanning, printing, mailing, shipping, ordering supplies, and arranging for lunch, etc.
- Purchasing and managing the inventory of office supplies and equipment, as well as snacks and drinks.
- Booking travel and accommodation, coordinating corporate meals, and securing meeting spaces.
- Maintaining office function and aesthetics, coordinating maintenance and repairs in the office.
- Ensuring the Health & Safety of UK-based NMIers - Health & Safety Officer, Fire Marshall, and First Aider training will be provided.
- Being an ambassador for the culture at NMI by arranging monthly bowling socials and other social events for the UK team, e.g, seasonal parties, office celebrations, and activities (Halloween, Valentine's Day).
- Assisting the People Team with administrative tasks, projects, and initiatives as requested.

**Preferred Skills & Experience**
- Experience using the following: printers, scanners, office phones & switchboards, franking machines, etc.
- Experience using couriers such as UPS, Fedex, DHL etc.
- Experience working with international teams across varied time zones.
- Interest in workplace Health & Safety.

**Essential Skills & Experience**
- Proven front-desk, customer facing administration or receptionist experience.
- Excellent written and verbal communication skills.
- Highly computer literate with the ability to pick up new, bespoke systems.
- Proficient in the MS Office suite (e.g. Word, Excel, Powerpoint) as well as the Google Suite (e e.g. Gmail, Google Calendar and Drive).
- Strong time-management, organisation, and problem-solving skills.
- Professional, motivated and driven.
- Friendly, positive, 'can-do' attitude - not afraid to take initiative.
- Confident communicator with individuals at all levels.
- Ability to calmly juggle multiple tasks and occasional high pressure situations.
- Good eye for detail and high level of aesthetics and cleanliness.

**Benefits/Perks**:
As well as being a part of something exciting everyday, you will also receive the following benefits:

- Annual salary of £21,000 - 23,000
- Annual bonus scheme (depending on company & individual performance)
- 25 days holiday each year (+ bank holidays + 1 day after each year of service with up to a max. of 30 days)
- Workplace pension scheme
- Private medical insurance (upon 30 days of employment)
- A flexible remote/hybrid working arrangement
- Great work-life balance with our Flexi-time policy
- Family Friendly policies (Enhanced Maternity and Paternity Pay and Shared Parental Leave).
- A strong commitment to employee wellbeing including mental health first aiders, Lifeworks, an Employee Assistance Programme which offers wellbeing, family and financial support services,such as assessments, resources and even 1:1 counseling sessions. It also offers interesting perks such as discounts on gyms, restaurants, high street retailers and cinema tickets.
- Employee referral programme with generous financial reward

We are an Equal Opportunities employer and will provide reasonable support throughout the recruitment process to applicants who have a disability. Please let us know in advance so that any support, aids or adaptations can be put in place to assist you.


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