Property Records Officer

3 weeks ago

Bournemouth, United Kingdom BCP Council Full time

Job Introduction
The position requires the maintenance of a comprehensive record of the Council’s freehold and leasehold property, this invoices the upkeep of the Council Asset Register and Terrier files. The update of incoming information from various sources is crucial, ensuring this stays accurate whilst providing reports and professional advice. The role is essential to ensure the efficient, effective and above all accurate management of the Council’s building and land assets.

To be a key part of the Estates team that sets and maintains high standards of professionalism and customer service at all times. You will be involved in the creation, upkeep and communication of data sets and information in the form of reports and maps, alongside research and transformation of physical files to ensure that the corporate asset register is the ultimately the one-stop-shop for all the Council's Property records.

**Main Responsibilities**

Updating the Land Terrier and Asset Register with changes to the Council’s land and property holdings. This could relate to acquisition, disposals, leases, right to buys and must be completed as soon as documentation is received and in accordance with both the office and system manuals.

To assist the Council with the setting up of a new land terrier and asset register.

Maintaining indices of all property shown on the Land Terrier, giving detailed information of acquisition powers, restrictions on disposal covenants, deed packet reference numbers etc.

To advise on land ownership which include: the interpretation of legal deeds, covenants, land registering, boundary disputes, and providing other asset information.

To investigate and follow up any anomalies identified in the land terrier or asset register.

The ability to use both GIS and CAD systems to enable the production of scale plans and drawings, including drawings for voluntary first registration.

Advising on and implementing new methods of record keeping and to be responsible for the security of all relevant records.

To regularly monitor and review Appropriation Procedures in liaison with fellow Estates colleagues and Financial Services and Legal Services.

To inspect/measure properties, survey boundaries and prepare plans.

To assist in the development and implementation of a new Terrier and Asset Management System (Technology Forge Cloud). The role will include some SQL/ Oracle database administration, along with setting out data structures, data mapping and manipulation, data migration and user acceptance testing.

To act in accordance with Health & Safety regulations, legislation and Council policy relating to self and others at all times.

To undertake any other duties appropriate to the grade and scope of the post as required by the Strategic Asset Manager.

Day to day contact with internal colleagues and people external to BCP Council.

All roles within Estates require staff to be courteous, act in a responsible manner that is appropriate to the circumstances of that communication or contact, and respect confidentiality.

Excellent customer service is vitally important to Estates and staff are expected to display positive communication skills at all times.
- Experience of data inputting into a computer system
- Experience of working in an environment where accuracy and attention to detail is essential
- Excellent communication skills including excellent customer care
- Excellent IT skills including database management, Microsoft Excel, Word and Outlook
- Good literacy and numeracy skills
- A methodical approach to tasks with a high level of accuracy and attention to detail.
- Enthusiastic and willing to learn
- Confident and self motivated
- A full driving license

The use of a car or other means of travelling between council-owned sites in the BCP region

**About BCP Council**

BCP Council provides services to a diverse community of 400,000 residents and employs more than 5,000 people. Our area includes over 15 miles of beautiful world-renowned coastline. We can offer career defining roles to transform and improve services. By working with us, you can help deliver a vision of a thriving, word-class, prosperous and inclusive place for generations to come.

**Our Benefits**

We offer an excellent benefits package to colleagues. Find out more on our website.

As a result of the creation of BCP Council in 2019, we are working on simplifying our terms and conditions of service and will be creating a single pay structure which is to be applicable for all employees. It is important to us that we offer benefits that our colleagues value as part of their total employment package and we are reviewing these to make sure we have it right. We are in the process of establishing a timescale for implementation and colleagues joining us will be included in these changes. This is expected to be in place in 2024.

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