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Estates Assistant/admin

4 months ago

Cumbria, United Kingdom Triumph Consultants Ltd Full time

**What's involved with this role**:
**Temporary Estates Assistant/Admin**
**Reference no: CLU RQ890008**
**Pay Rate: £12.12 per hour PAYE**
**Key Responsibilities**:

- Ensure the building is ready for business at the start of the day and that it is secure without defects at the close.
- Act as the primary point of contact for students, staff, and visitors, in relation to all aspects of estates and facilities management e.g. maintenance, security, cleaning, car parking etc.
- Assess and progress requests for services relating to estates and facilities management - escalating to contractors and/or the UCLan Estates Services & Capital Projects management team as necessary.
- Act as the primary point of contact for the UCLan management team based off campus for all matters relating to estates and facilities management.
- Perform basic maintenance duties such as repairing furniture, fixing broken door handles, replacing broken toilet seats etc.
- Perform basic portering and on-site delivery services to support UCLan staff.
- Act as the primary point of contact for all incidents, emergencies, and high-risk events on campus - liaising with the local emergency services and the Preston-based Security and Estates Services & Capital Projects managers overseeing security and emergency response etc.
- Carry out daily, weekly, and monthly checks, tests, and inspections to ensure compliance with statutory legislation e.g. emergency light tests, fire alarm tests, first aid kits, water outlet flushing.
- Oversee and supervise all contractors working on the buildings or infrastructure to ensure they are working safely and operating in accordance with the UCLan Contractor Control Policy.
- Act as primary point of contact for the term Facilities Management service contractor in relation to all activities and services performed under that formal contract.
- Provide a visible security presence on campus, liaising with local emergency services as well as UCLan Security Managers at the Preston campus and operating in line with existing Security Standard Operating Procedures (SOPs) relevant to the campus.

**“Role Requirements” - to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria**:
**Qualifications**:

- GCSE or ‘O’ Levels in (to be determined).
- A recognised H&S qualification.
- Qualified First Aider (or willingness to undertake training).

**Skills & Experience**:

- Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
- Experience of performing an estates or facilities management or caretaking role on a similar sized and type of site.
- Experience of working in a customer facing role providing services to the public.
- Experience of working in an educational environment.
- Experience of carrying out basic maintenance (DIY) tasks in a safe and efficient manner.
- Knowledge of building and facilities management practices and processes.
- Basic knowledge of current health and safety legislation relating to buildings/construction.
- Ability to work well within a team - working ‘as one’ with other colleagues to deliver an excellent customer experience.
- An attention to detail with a commitment to attaining high standards.
- Able to work flexibly to meet the business need e.g. occasional evening and weekend work.
- Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).

**To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF**
**If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.**

**Other “Essential Requirements” - Please check to ensure that your CV addresses the following items**:

- **Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.**
- Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
- Your availability to work either immediately, or at short notice.
- **Please refer to the Role Requirements section above - your CV must address the requirements listed.**

**Other preferable/desirable details to include on your CV, if applicable**:

- Any local authority/public sector experience
- Any relevant qualifications held or being studied for.

**Job