Medical Agency File Handler

5 months ago


Manchester, United Kingdom Express Solicitors Full time

Ontime Reports Ltd is a specialist medical agency, which provides expert appointment-booking support to personal injury lawyers and their clients, medical records pagination and other specialist services

**About Us**

Ontime Reports Ltd are a specialist provider of business and legal support services to Express Solicitors. Our highly skilled team obtain medical records, expert reports and arrange treatments, investigations and surgeries for our personal injury and clinical negligence clients.

**Role**

We currently have a full-time vacancy for a Medical Agency File Handler to join our vibrant team of 36 people, providing excellent customer service in a fast-paced environment.

**Job description**
- Instructing experts to provide reports on behalf of a solicitor and keeping open and effective communication regarding appointments, reports and information.
- Obtaining medical records from hospital trusts, GP’s surgeries, and other healthcare providers.
- Sourcing suppliers, arranging rehabilitation appointments and investigations.
- Obtaining quotations and invoices from experts and rehabilitation providers.
- Providing breakdowns of agency work and anticipated disbursements to Express Solicitors inhouse cost team obtaining invoices and chasing payments.
- Quality checking, processing incoming mail and expert reports.
- Accurate recording of time expended in various activities.

**Person specification**

Required Qualifications/Training
- GCSE English & maths at Grade C or above, or equivalent

Required Attributes
- Knowledge of Microsoft Office packages including Word and Outlook.
- Excellent written and spoken English with the ability to have high levels of accuracy and attention to detail.
- Ability to always maintain client confidentiality and commitment to customer service.
- Ability to deal with high volumes of work and manage conflicting priorities.

Desired Attributes
- Experience of working in a medical setting would be of a distinct advantage.
- Experience of working in a law or legal services firm.
- Knowledge of Proclaim or other case management systems.

**Salary, Hours & Benefits**
- The salary is £19,425.00 to £22,472.81
- Our standard working hours are 8:30am to 5:30pm Monday-Thursday and 8:30am to 5pm Friday.
- 23 days holiday, we reserve three of these days to be used for the closure of the business during Christmas and New Year. Entitlement will rise 1 day per year to a max of 26 days per year of service, plus bank/public holidays.
- Absence incentive: employees who complete three consecutive months with zero unplanned absence earn an additional half a day’s annual leave.
- Three holiday buy backs per year after 1 year of service.
- Optional pension salary sacrifice scheme after 3 months.
- Private medical insurance available after 2 years’ service.
- Birthday Holiday after 2 years’ service
- Death in Service - 2x salary based on annual salary only - eligibility commences when you join the company.



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