Cdt Administrator

Web advert
- Vacancy ID 14481- We are currently recruiting for a temporary CDT Administrator towork on site at one of our centrally based departments starting ASAP for approx 12 weeks working 37.5 hrs p/w and paying £19.02 p/h**Duties**:

- Maintain and monitor an operational plan for the Centre, ensuring that key tasks are initiated on time, resulting in the smooth running of the Centre;
- Provide informed advice and guidance to students on a wide range of matters, drawing on advice from other colleagues in the department/university if appropriate;
- Act as the first port of call for students and faculty involved in the CDT, and for University queries;
- Ensure that activity across the CDT in Oxford and Imperial is effectively planned, coordinated, and communicated, including the arrangements for events (which will include regular liaison with the part-time CDT administrator at Imperial);
- Organise and manage both formal and informal events including recruitments events, interviews vivas and examinations, conferences/workshops (including the Centre’s peer-to-peer training and cohort activities, the reading seminar, workshops, the CDT Spring Retreat and the International Summer School on the Mathematics of Random Systems), and outreach events to enhance the public understanding of science.;
- Facilitate student-led initiatives, cohort-building events, scientific or training workshops and excursions;
- Develop and maintain the CDT’s administrative systems, including for monitoring student academic progress during the training phase and reporting on students to EPSRC through JeS;
- Work with minimum supervision to support the Co-Directors and implement decisions (this role involves a significant amount of managing upwards, underpinned by enhanced prioritization, judgement, and communication skills, as the Co-Directors have multiple demands on their time);
- Devise and support appropriate governance mechanisms for the CDT across the three partner departments, and ensure compliance with funder terms and conditions;
- Develop technical knowledge about the CDT’s aims and underpinning scientific goals in order to be able to effectively represent the CDT in conversations with partners and within the University;
- Prepare management reports on the Centre’s activities, including collating, analysing and reporting student feedback;
- Develop processes and procedures, ranging from student course selection, through management accounts reports, to liaison on industrial contracts;
- Provide advice and guidance to the CDT Directors on University policy and practice as appropriate;
- Develop and manage best practice and policy documents for the CDT;
- Coordinate set-up, delivery, and feedback on CDT courses;
- Manage and update the CDT’s website, in conformance with the Department’s IT policy;
- Act as Secretary for the Steering Committee;
- Maintain and update the website of the Centre;
- Disseminate information on the Centre via newsletters and social media;
- Attend national forums as required and represent the CDT at those, and also represent the CDT at university meetings;
- Represent the CDT as required at open days and events.

Financial Management
- Liaise with the CDT’s industrial partners and the University’s Research Services Office to set up contracts and funding arrangements as required for mini-projects and research projects, and provide administrative support for industrial funding matters;
- Work closely with the Director and other colleagues to develop proposals for fundraising;
- Support the Directors with the preparation of proposals for additional strategic funding;
- Monitor payments to students from a variety of sources;
- Authorise and monitor student expenses;
- Produce management reports for the Directors and for the Department detailing budgets and expenditure, and undertake regular financial reconciliations of the overall funding position across the CDT;
- Liaise closely with the Mathematical Institute’s Finance Manager on financial issues, including forecasting and budgeting;
- Ensure compliance with University and Departmental financial regulations, especially those contained in the University’s Expenses and Benefits Guide.

Graduate Recruitment and Admissions
- Plan and organise student recruitment exercises for the Oxford departments (liaising with the Deputy Head of Academic Administration where appropriate), ensuring that these are consistent with university policy, to include:

- coordinating advertising,
- drawing up timetables and arranging interviews
- arranging supervision for successful applicants
- Support the Admissions Panel for the CDT and liaise closely with the administration at Imperial to ensure consistency of approach across the cohorts based at each institution;
- Provide reports on admissions;
- Produce publicity material;
- Coordinate the CDT’s involvement in Mathematical Institute open days.
- Person specification

**Essential Criteria**
- Proven ex