Pcn Administrator

Job Title

PCN Administrator

Organisation

Employed by Manor Court Surgery on behalf of Nuneaton & Bedworth PCN

Hours

Full Time - 37.5 hours

Contract Type

Permanent

Salary

£22,000 - £27,000 (dependent on experience)

Responsible to

PCN Manager

Base

Red Roofs Surgery, 31 Coton Road, Nuneaton CV11 5TW

**Job Purpose/Summary**

To provide administrative and clerical support to the PCN team in a timely and efficient manner. To support the recruitment/induction of PCN Additional Roles staff liaising with member practices to allocate the resource and identify space in the practices to which they are allocated.

To act as central point of contact, where appropriate, for projects on behalf of the PCN and collate information to monitor/review delivery of contract performance.

**Events & Meetings**

Review Terms of Reference as appropriate and flag when due for review or if meeting conditions are non-compliant.
- **PCN Meetings**

Coordinate monthly PCN meetings, including circulating an agenda and relevant papers 1 week before the meeting, taking accurate minutes to reflect discussions/decisions, organise presenters where appropriate and maintain/monitor an action log
- **Engine Room**

This is a bi-monthly meeting of the 16 member practices to offer mutual support, motivation and ways in which we can share our experiences to help each other solve problems. These events require a venue organising, scheduling speakers/presentations where appropriate and circulating relevant information.
- **PCN Board Planning/Strategy Days**

Coordinate the agenda and book the venue for the monthly Planning/Strategy days.

**HR/Recruitment Support**

Work closely with the PCN Manager to support the additional roles staff in terms of:
For staff employed by third party organisations this will require liaising with the employer to ensure that all relevant paperwork is in place and inductions are organised.
- Where applicable, monitor compliance with Mandatory Training requirements
- Maintain systems to record staff absence, including annual leave, sick leave, study leave, etc.
- Establish systems to ensure accurate records are held of equipment provided to Additional Roles staff and that they are aware of their responsibility in respect of this equipment.

**Administration**
- Support the PCN Manager, the Digital and Transformation Lead and the Project Manager with ad hoc projects and work as required.
- Develop and maintain an action tracker for the PCN Board and support the Board as necessary.
- Coordinate activities across the member practices.
- Develop newsletters as required for scheduled circulation to member practices and/or Additional Roles staff.
- Work with the PCN Board to develop and maintain the PCN Website.
- General administrative duties as they arise.

**Confidentiality**

The Network is fully committed to encouraging its staff to freely contribute views on all aspects of health service activities, especially those on delivery of care and services to patients. However, you shall not, either during or after the end of your employment (however it is terminated), divulge to any unauthorised person confidential information relating to the Network. This includes, but is not limited to, information covering patients, individual staff records, industrial relations, financial affairs, contract terms and prices or business forecasts.

Your obligations of confidentiality under this clause shall not prevent you from raising genuine concerns about healthcare, or a belief that criminal conduct, breach of a legal obligation, health and safety breaches or damage to the environment has been, is being, or is likely to be committed, or any information tending to show any of the above has been, is being, or is likely to be, deliberately concealed, provided that such disclosure is made in good faith and in accordance with the provisions of the Public Interest Disclosure Act 1998 and the Raising Concerns at Work-Whistle Blowing Policy.

**Health & Safety**

Employees must be aware of the responsibilities placed on them under the Health and Safety at Work Act (1974), and associated legislation, to maintain a safe working environment for both themselves and others, to observe obligations under organisational and departmental Health and Safety Policies, maintaining awareness of safe practices and assessment of risk.

**Data Protection**

If you are required to obtain, process and/or use information held on a computer or word processor as part of this post you should do so 'in a fair and lawful way’ in line with the Data Protection Act 2000. You should hold data only for the specific registered purpose and not use or disclose it in any way incompatible with such a purpose and ought to disclose data only to authorised persons or organisations as instructed. Breaches of confidence in relation to data will result in disciplinary action which may involve dismissal.

**Safeguarding**

All employees have a responsibility to support the