Digitisation Coordinator

3 weeks ago

London, United Kingdom Royal Society Full time

Job Scope:
The Royal Society archives is engaged since 2017 in a large-scale digitisation exercise to open up its collections to a wider audience.

This is a permanent, part-time position (0.6 FTE), to coordinate the delivery of our ambitious digitisation programme. As part of the library team, the post-holder will oversee the archives to be digitised on-site, liaise on a daily basis with the external digitisation supplier, conservation specialists where required, perform quality assurance on the metadata and images to ensure that the data is correct as it goes online on our open digital platform.

Good project coordination and organisational skills are essential for this position. The post-holder will assist the digital resources manager in the delivery of the 2024-2027 digitisation programme which will include manuscript correspondence, meteorological records and institutional minutes books. The postholder will need good understanding of digitised assets and digital platforms and will be familiar with the digitisation process within archives. The post-holder will coordinate the delivery of the high-quality images hosted on the Royal Society platforms, ensuring that the digitised data collection is accurate as it goes online, good understanding of metadata, image quality, digitisation of archives and file management is therefore essential.

Additionally, as a permanent part of the library team, the post-holder may be asked to provide support for the provision of service in the Royal Society’s reading room. This post will require a minimum of two days a week in-person in the library with the possibility to work remotely the rest of the time.

An interest in archival collections and the history of science is desirable.

**Reports to**: Digital Resources Manager

**Line manages**: N/A

**Location**: Carlton House Terrace, London, SW1Y 5AG plus hybrid remote working.

**Pay Band**: C

**Salary**:£18,154.20 per annum (based on a full time equivalent of £30,257 per annum)

**Hours**: Part time, 21 hours per week (0.6 FTE)

**Contract**: Permanent

Interviews will take place 6 December 2023.

**Responsibilities**:

- Coordinate the delivery of high-quality images and related metadata
- Ensure digitisation is delivered to objectives agreed with key stakeholders, monitoring and assessing progress at all stages
- To assist in the preparation of historical materials and its accompanying documentation for digitisation of at the Society’s Library.
- To liaise with suppliers and deliver following the workflows in place
- To check the quality and accuracy of both the digitised documents and the metadata compiled by our digitisation supplier, against the original manuscripts and the supplied documentation
- To assist with the management of a digital platform which hosts the digitised collection
- To report and raise any issues with the quality to line manager.
- To liaise with the supplier regarding rework, or to provide advice or review on metadata and scanning
- To perform further quality assurance as the online delivery products are developed
- Responsibility for the security, proper handling, storage and care of historical materials.
- Any other duties as required by the position

Key Knowledge and Skills Required:
List particular knowledge, skills, qualifications, experience required for role
- Good IT skills ESSENTIAL
- Experience of XML DESIRABLE
- Must be able to demonstrate attention to detail from previous work ESSENTIAL
- Must be able to demonstrate working well with others ESSENTIAL
- Must be able to demonstrate ability to meet deadlines ESSENTIAL
- Appreciation of digital storage issues, archival databases and library cataloguing DESIRABLE
- Experience of working with rare materials DESIRABLE
- Historical interest or knowledge of history of science DESIRABLE

Competencies:
**Self-management**
- Works unsupervised and can motivate self
- Produces results under pressure
- Can manage in stressful situations
- Pushes for the best results

**Working with others**
- Contributes ideas and identifies opportunities to work with others both within the team and across the organisation
- Willing to provide feedback to sectional colleagues when requested
- Produces succinct presentations and papers for senior colleagues
- Understands when to seek senior advice on potentially delicate negotiations

**Resource management**
- Makes the best of internal/external resources and coordinates well with external partners to best meet the needs of the Society
- Builds contingency into projects taking into account possible outside factors
- Sets and monitors performance against quality and results orientated targets.
- Focuses on both short and long-term goals

**Critical thinking**
- Determines and clarifies the exact requirements of any situation
- Checks information for accuracy and raises concerns if information is inaccurate
- Extracts the key points succinctly, clearly and accurately
- Puts forward suggestions for improv

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