Senior Project Coordinator

2 weeks ago

Swindon, United Kingdom UK Research and Innovation Full time

**Details**:
**Reference number**:

- 274156**Salary**:

- £31,931**Job grade**:

- Executive Officer- UKRI Band D**Contract type**:

- Fixed Term**Length of employment**:

- 18-24 months**Business area**:

- UKRI - Finance**Type of role**:

- Finance**Working pattern**:

- Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- SwindonAbout the job

**Job summary**:
UKRI is making a major investment in its IT systems with Oracle Fusion due to be implemented across several business areas through the Services for HR, Accounting, Reporting & Procurement (SHARP) Programme in the summer of 2023, including the Finance and HR functions.

To support this, Finance is delivering an ambitious number of continuous improvement and business change activities to increase efficiency and effectiveness across their functions, as part of the Finance of the Future Programme.

The role of the Senior Project Coordinator covers a diverse range of activities to support the delivery of the project’s objectives. The role holder will enable the smooth running of the project by supporting the Business Change Manager in the day-to-day operation of project management processes, and the co-ordination of business management actions and activities on their behalf.

The Senior Project Coordinator also has a key role in project governance and working with Finance business leads, to ensure the agreed outputs are delivered, to enable benefits to be realised.

**Job description**:
**Key Areas of Accountability**

**Leadership/Teamwork/ Collaboration**
- Build and maintain good, effective working relationships with stakeholders and colleagues and provide input and advice
- Support the Business Change Manager in working with Finance/HR Senior Leadership Teams to effectively manage business change and continuous improvement activities through the provision of timely, accurate and complete information, advice, and constructive challenge
- Understand the linkages and dependencies between the different parts of the organisation by actively working with colleagues across UKRI to seek opportunities for improvement, change and efficiency within Finance.
- Promote effective individual and team performance.

**Delivery**
- Day to day management of projects and initiatives to deliver the agreed outcomes within time, cost, and quality constraints.
- Organise the planning and execution of project activities, including scheduling tasks, risk and progress management, liaising with stakeholders, as well as monitoring finances and controlling budgets, producing reporting and running workshops.
- Identify and set appropriate project controls. Track and report delivery against milestones.
- Support the Business Change Manager in scheduling and managing resources to deliver the project.
- Ensure effective change management processes are in place to agree and document changes to deliverables as agreed with stakeholders
- Perform a range of reporting and control functions, positioning Finance to work with the business and link budgets to delivery plans and business cases.
- Identify and monitor project risks and issues. Develop mitigating actions and escalate as appropriate.
- Provide key reports and support effective governance and decision making.
- Support or set appropriate project assurance.
- Ensure benefits are identified, understood, measured, tracked and owned.
- You will need to be flexible in developing their role using Agile and Continuous Improvement to deliver operational initiatives.

**Other**
- Manage project to co-ordinate production and successful internal and external sign-off of UKRI’s Annual Report & Accounts.

**Person specification**:
**Essential skills, qualifications & experience**

**Qualifications**:

- One or more of the following, or equivalent experience:

- PRINCE2 Foundation
- Agile Project Management Foundation
- PRINCE2 Practitioner
- Agile Project Management Practitioner
- APM Project Fundamentals
- APM Project Management Qualification

**Experience & knowledge**:

- Experience of working as a member of a large or medium complexity project team or within a project/PMO (Portfolio Management Office)
- Experience of delivering effective management and reporting
- Experience of working both on own initiative and as a member of a wider team
- Proven ability to work effectively in collaboration with a range of stakeholders and colleagues, building and maintaining good working relationships and using these to persuade and achieve appropriate outcomes
- Excellent verbal and written communication skills
- Resilience and ability to work at pace
- Knowledge and interest in Agile and Continuous Improvement delivery solutions.

**Benefits**:

- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%

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