Workplace Community Team Member

5 months ago

London, United Kingdom XL Catlin Full time

**Flexible Work Eligible**: None

**DISCOVER your opportunity**

**Workplace Community Team Member**

UK & Lloyds portfolio

Our Workplace Community team members are the ultimate organizers of the workplace environment for colleagues, from post management to events setting, you will be crucial for the business when it comes to life in the office. Working along different stakeholders and well as other internal and external team, the community team members is a key player on the overall achievement of the Workplace strategy.

The workplace community team are covering a 10hour day shift, split between the 3 members on a weekly rota basis.

**Role and Responsibilities**

What will your essential responsibilities include?
- Responsible for the post/mail/parcel of the whole UK & Lloyds business, other entities and suppliers present in our offices
- Control, restock and order, all stationeries
- Liaising on day to day with external partners such as post, carrier, stationaries suppliers.
- Managing varieties vendors relationship for varies of contracts below £200,000.
- Ensuring franking machine and other equipment are fully working and up to date with latest internal IT security requirement, liaising with IT team to resolve when necessary
- Helping the community leader on tendering and procurement process for the vendors under the community remit.
- Recording post and additional chargeable duty delivered to other AXA entities
- Working closely with the Workplace Experience Manager, IT team, Reception, Cleaning and Catering team to ensure our colleagues are receiving the best experience.
- Conducting the DSE (Display Screen Equipment) assessment for all colleagues in the workplace
- Responsible for the meeting rooms and events spaces readiness for colleagues and guests and set as per business requirement. Daily floor walk, checking on room presentation, IT set up and cleanliness
- Must be able to travel to others AXA XL office in the UK on regular basis, possibility to use the company van.
- Deliver a safe, secure, and inclusive work environment by providing excellent standards of workplace accommodation and high-level services for all staff, guests, and other occupiers of the premises.
- Working as “ONE Team” with the other members of the Workplace Team and suppliers
- Perform regular inspections within the offices with a focus on delivering best customer experiences and providing comfortable ambiences for the occupants, taking particular care and attention to detail to reach the highest standards.

This role cannot be carried out remotely and required on-site presence.

You will report to the **Workplace** **Community Team Leader**

**SHARE your talent**

**SHARE your talent**

You don’t need a specific degree to enter this role but we’re looking for someone who has these abilities and skills:

- Wiliness to work on a shift pattern
- Must be able to travel to other offices as and when requirement - (London, Lloyds, Ipswich, Birmingham, Manchester and Chelmsford)
- Manuel handling required as job involve moving desks, chairs, IT equipment etc, on daily basis
- Customer first mindset
- Fire Marshal and first aider or willing to get trained
- Driving licence mandatory
- DSE assessor qualified or willing to be trained
- Interpersonal, relationship-building and networking skills
- Ability to multi-task and prioritize your workload
- Time management skills
- Proficient in the use of Microsoft office packages including Word, Excel and Outlook
- Practical, flexible and innovative approach to work

**FIND your future**

AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don’t just provide re/insurance, we reinvent it.

How? By combining a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business property, casualty, professional, financial lines and specialty.

With an innovative and flexible approach to risk solutions, we partner with those who move the world forward.

**Inclusion & Diversity**

AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic.

At AXA XL, we know that an inclusive culture and a diverse workforce enable business growth and are critical to our success. That’s why we have made a strategic commitment to attract, develop, advance and retain the most diverse workforce possible, and create an inclusive culture where everyone can bring their full selves to work and can reach their highest potential. _It’s about helping one another — and our business — to move forward and succeed._
- Five Business Resource Groups focused on gender, LGBTQ+, ethni

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