Temporary Staffing Administrator, Band 3
5 months ago
An exciting opportunity has arisen to join the Trusts as a Temporary Staffing & Bank Recruitment Administrator, In this role you will be supporting the Operational functions of the temporary staffing team and the Bank Recruitment Team offering exceptional customer service. Supporting the drive to grow our internal bank workforce by working closely with our services.
You will be the first point of contact for queries, responding and escalations as required promoting best practice. If you thrive in a busy varied work environment and enjoy a fast-paced role and enjoy the challenges in delivering an outstanding service then we would love to hear from you.
The Temporary Staffing Assistant is a key member of the Temporary Staffing and Bank Recruitment team, providing a high quality and efficient administrative and customer service to bank workers, ward managers and colleagues. You will be the first point of contact for queries, responding and escalating as required promoting temporary staffing’s best practice.
You will be supporting the team to reduce agency spend by supporting target bank recruitment and to transition agency workers to bank. The Trust uses the national Electronic Staff Records and Healthroster BankStaff and electronic recruitment tracking system - Trac. The post holder will administer an effective temporary staffing and bank recruitment process, demonstrating fairness, openness and consistency.
Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children’s centres, schools and people’s homes.
We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary’s Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.
Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:
- We’re Kind
- We’re Fair
- We Listen
- We Care
Key Tasks and Responsibilities
Communication
Maintaining dialogue/conveying issues when they arise.
Maintain effective communication channels and working relationships with other team members, wider People team and ward managers
To answer the telephone promptly and in accordance with departmental procedures, transferring to other team members if unable to answer query in the first instance.
Administration, systems and information
- Manage temporary staffing requests using the E-Rostering and Bank Staff systems, placing temporary staff with the appropriate skills and competencies to cover the role and ensure that requesting managers are updated with regard to progress at regular intervals.
- Advise managers on Temporary Staffing booking procedures, agency rules and framework rates. To assist temporary staffing in moving agency workers onto our internal bank.
- Process requests from external agencies and clients, liaising with contacts as required ensuring that all bookings are in line with current NHS framework rates and systems are updated.
- Communicate with temporary staff, managers and agencies on a regular basis ensuring that all Trust procedures are followed.
- Carry out and maintain compliancy checks for external agency staff in line with NHS and NHSI framework standards. Logging and recording agency competency and compliancy checklists and escalating concerns to the Temporary Staffing team.
- Update and maintain Temporary Staffing logs and databases, escalating issues to the Bookings Lead or Bookings/Reporting Manager where appropriate.
-
Temporary Staffing Administrator
6 months ago
Dartford, United Kingdom Oxleas NHS Foundation Trust Full timeAdministration, systems and information Manage temporary staffing requests using the E-Rostering and Bank Staff systems, placing temporary staff with the appropriate skills and competencies to cover the role and ensure that requesting managers are updated with regard to progress at regular intervals. Advise managers on Temporary Staffing booking procedures,...
-
Temporary Staffing Administrator
6 months ago
Dartford, United Kingdom Oxleas NHS Foundation Trust Full timeKey Task and Responsibilities To receive all advanced bookings via the web-based Temporary Staffing booking system and ensure that these bookings are accurately entered onto theTemporary Staffing IT system. Knowledge of Healthroster, ESR and Trust systems. To receive all last minute or late bookings from the wards/departments andensure that these are...
-
Temporary Staffing Administrator, Band 4
5 months ago
Dartford, United Kingdom Oxleas NHS Foundation Trust Full timeAn exciting opportunity has arisen to join the Trusts as a Temporary Staffing Administrator, In this role you will be supporting the Operational functions of the temporary staffing team offering exceptional customer service. You will work closely with key internal and external stakeholders to drive forward improvement and efficiencies. Supporting the drive...
-
Temporary Staffing Administrator, Band 4
5 months ago
Dartford, United Kingdom Oxleas NHS Foundation Trust Full timeAn exciting opportunity has arisen to join the Trusts as a Temporary Staffing Administrator, In this role you will be supporting the Operational functions of the temporary staffing team offering exceptional customer service. You will work closely with key internal and external stakeholders to drive forward improvement and efficiencies. Supporting the drive...
-
Temporary Staffing Team Leader
6 months ago
Dartford, United Kingdom Dartford and Gravesham NHS Trust Full time**Managerial responsibilities**: Line management of the Temporary Staffing Team. Be the first point of contact for any team queries and concerns. Taking a lead under the direction of Head of Resourcing & Recruitment for service quality assurance including monitoring and managing Temporary Staffing KPIs. Provide feedback to Rostering and Temporary Staffing on...
-
Temporary Staffing Coordinator
3 months ago
Dartford, United Kingdom Dartford and Gravesham NHS Trust Full timeJob summary An opportunity has arisen in our Resourcing and Recruitment Team for a Temporary Staffing Coordinator to join us managing day to day activities within our temporary staffing office and dealing with all bank staff and colleagues across our Trust. Our Temporary Staffing office plays a vital role helping to maintain the workforce necessary to...
-
Temporary Staffing Team Leader
13 hours ago
Dartford, United Kingdom Dartford and Gravesham NHS Trust Full timeJob summary We are delighted to offer an exciting opportunity for a knowledgeable, proactive and experienced Temporary Staffing Team Lead to join Dartford and Gravesham NHS Trust. This role will encompass the day to day management of the Temporary Staffing Team, including being the escalation point for queries/concerns. The successful candidate will...
-
Bank Administrator, Band 3
5 months ago
Dartford, United Kingdom Oxleas NHS Foundation Trust Full timeBank Administrators We are looking to recruit enthusiastic and well organised individuals to join our Bank Staff to provide day-to-day administrative support to our services as and when required. Applicants should have excellent communication skills, I.T skills, be well organised and have administration experience. Previous NHS experience is desirable but...
-
Bank Administrator, Band 3
5 months ago
Dartford, United Kingdom Oxleas NHS Foundation Trust Full timeBank Administrators We are looking to recruit enthusiastic and well organised individuals to join our Bank Staff to provide day-to-day administrative support to our services as and when required. Applicants should have excellent communication skills, I.T skills, be well organised and have administration experience. Previous NHS experience is desirable but...
-
Bank Administrator, Band 3
5 months ago
Dartford, United Kingdom Oxleas NHS Foundation Trust Full timePlease refer to the attached Bank Admin, Band 3 Job Description & Person Specification. Please note: This is an opportunity to join our Bank and work on an as and when required basis. The availability of Bank work cannot be guaranteed. The duration of each Bank booking varies but is not expected to last for more than 3 months at any one time.
-
Helpdesk Administrator
4 weeks ago
Dartford, Kent, United Kingdom CBW Staffing Solutions Full timeHelpdesk Administrator Job DescriptionCBW Staffing Solutions is seeking an experienced Helpdesk Administrator to join our team. As a Helpdesk Administrator, you will be responsible for providing exceptional customer service and support to our clients.Key Responsibilities:Respond to and resolve customer inquiries in a timely and professional manner.Manage and...
-
Helpdesk Administrator
3 weeks ago
Dartford, Kent, United Kingdom CBW Staffing Solutions Full timeJob Title: Helpdesk AdministratorCBW Staffing Solutions is seeking an experienced Helpdesk Administrator to join their team. The successful candidate will have a proven track record of working within Facilities Management and be able to provide a first-class service.Key Responsibilities:Receive and return phone calls in support of facilities functionCheck...
-
Helpdesk Administrator
4 weeks ago
Dartford, Kent, United Kingdom CBW Staffing Solutions Full timeJob Title: Helpdesk AdministratorJob Summary:CBW Staffing Solutions is seeking an experienced Helpdesk Administrator to join our team. The successful candidate will have a proven track record of working within Facilities Management and will be responsible for providing exceptional customer service to our clients.Key Responsibilities:Receive and return phone...
-
Administrative Support Assistant
3 weeks ago
Dartford, Kent, United Kingdom CBW Staffing Solutions Full timeAbout the Role: We are seeking a skilled Administrative Support Assistant to join our team at CBW Staffing Solutions. As an Administrative Support Assistant, you will be responsible for providing administrative support to the facilities function, ensuring all activities are managed in a professional manner. Key Responsibilities: • Receive and return phone...
-
Helpdesk Administrator
4 weeks ago
Dartford, Kent, United Kingdom CBW Staffing Solutions Full timeHelpdesk Administrator Job DescriptionCBW Staffing Solutions is seeking an experienced Helpdesk Administrator to join our team. The successful candidate will have a proven track record of working within Facilities Management, with a focus on helpdesk, day-to-day administration tasks, and working closely with the Helpdesk Manager to chase documentation and...
-
Helpdesk Administrator
3 weeks ago
Dartford, Kent, United Kingdom CBW Staffing Solutions Full timeJob Title: Helpdesk AdministratorJob Summary: We are seeking an experienced Helpdesk Administrator to join our team at CBW Staffing Solutions. The successful candidate will have a proven track record of working within Facilities Management and will be responsible for providing exceptional customer service to our clients.Key Responsibilities:Receive and...
-
Senior Medical Staffing Officer
7 months ago
Dartford, United Kingdom Dartford and Gravesham NHS Trust Full timeTo be responsible for managing and administering the recruitment and selection process of all grades of medical staff for the department from beginning to end and act as lead for the recruitment of doctors in designated areas. To manage own workload ensuring a timely and effective recruitment process. To ensure all recruitment is in accordance with Trust...
-
Band 6 Dietitian
4 weeks ago
Dartford, Kent, United Kingdom Total Assist Full timeTotal Assist Recruitment are looking for a Band 6 or 7 Paediatric Dietitian to work face to face in clinics in the community of Kent. Must be a car driver For more information call (phone number removed)
-
Human Resources Coordinator
2 weeks ago
Dartford, Kent, United Kingdom CBW Staffing Solutions Full timeHR Administrator RoleCBW Staffing Solutions is recruiting a skilled HR Administrator to support its facilities management company in Dartford, Kent. The successful candidate will be responsible for providing administrative support and assistance across various HR functions, including employee data management, recruitment processes, and compliance with HR...
-
Human Resources Coordinator
3 weeks ago
Dartford, Kent, United Kingdom CBW Staffing Solutions Full timeHR Administrator Job DescriptionCBW Staffing Solutions is seeking a highly organized and detail-oriented HR Administrator to join our team. As an HR Administrator, you will be responsible for providing administrative support and assistance across various HR functions.Key Responsibilities:Manage employee data and personnel recordsAssist in recruitment...