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Attendance Administrator

4 months ago

Exeter, United Kingdom St Luke's School Church of England Full time

**Key Purpose of Job**:

- As part of the Business Support Team, providing efficient, effective and professional administration to manage and promote good pupil attendance. Investigating persistent absences and improving punctuality.
- A professional effective and efficient service that meets the needs of the School, in improving students overall attendance.

**Key Duties and Accountabilities**
- Responsibility for the administration of student attendance within Bromcom to achieve the school’s aims of improving/maintaining and monitoring student attendance levels.
- Contact parents/carers of students absent from school and undertake daily home welfare checks as needed.
- .Monitor the receipt of completed registers and chase those not taken
- Regularly review missing marks and chase up with the relevant member(s) of staff
- Liaise with tutors regarding persistently absent students.
- Responsibility for compiling reports on student attendance and sending out attendance letters to parents / carers.
- Attend meetings with the Education Welfare Officer (EWO) and action any subsequent points
- Initiate appropriate legal action with the EWO to ensure the school is carrying out its statutory responsibilities in respect of students. This will include preparing statements, attending and presenting evidence or request the issuing of penalty notice fines or other legal sanctions.
- Meet with school staff, students and parents to identify individual problems and possible solutions.
- Keep clear and concise records of all consultations and to assist in the writing of other reports i.e. annual action plan and summaries, as required for the school.
- Acquire and maintain a working knowledge of the statutory framework relating to school attendance and child employment in order to be able to offer informed advice to parents, school staff, governors and others.
- Work on initiatives which raise the awareness of school staff, parents and the community on the importance of school attendance.
- Produce the fire register from Bromcom
- Provide comprehensive communication with a variety of internal and external agencies, parents, and students within the procedures laid down by the school’s Attendance Policy.
- Liaise with the safeguarding team daily on all attendance issues.
- Attend and provide advice within meetings to represent the school and witness/provide evidence when requested.
- Meet regularly with Head of Year to discuss strategies and targets to improve pupil attendance.

**Whole School Duties as Required**
- Provide cover for Reception.
- Organisation and attendance of Celebration Evenings.
- Organisation and attendance of Parents Evenings.
- Provide general administration support; answering incoming calls and taking messages, greeting visitors, preparing letters, typing and other IT based tasks, photocopying, filing, collating and distributing information to parents, staff, students and members of the public

**Job Types**: Full-time, Permanent

**Salary**: £19,585.00-£25,222.11 per year

**Benefits**:

- Cycle to work scheme
- Free parking
- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Exeter, Devon: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 21/04/2023