Senior Facilities Coordinator

3 weeks ago

London, United Kingdom UK Debt Management Office Full time

**Details**:
**Reference number**:

- 296398**Salary**:

- £30,000 - £35,000- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Other**Contract type**:

- Fixed Term**Length of employment**:

- 12 Months**Business area**:

- DMO - Facilities**Type of role**:

- Other**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- The post will be based at in the DMO’s office in the City of London and you will be expected to be on-site 5 days per weekAbout the job

**Job summary**:
We are seeking an enthusiastic and diligent individual who will be a key member of the Facilities team in ensuring the day to day running of the office and its facilities
You will be proactive, adaptable, able to balance competing priorities and problem-solve. You will be able to work independently to complete tasks and identify any areas of concerns in your daily checks.

This role is based in the DMO’s City office and you will be required to attend the office on a daily basis with occasional visits to our disaster recovery centre in East London.You will be responsible for identifying hard and soft service issues and resolving them via the use of cleaning, security and Mechanical & Electrical (M&E) contractors. This will involve reporting the issue, organising the most convenient date and time for their visit and being present when they arrive.
There will be a requirement to ensure they carry out the work to a successful conclusion and to a good standard as it is essential that the DMO remains operational at all times.

You will be responsible for deputising for the Facilities Manager when he is absent and ensuring the team stays on track and works to deadlines.
There may be an occasional requirement to manage small projects, generally £25k or less in value, in consultation with the Facilities Manager.

**Job description**:
The Senior Facilities Coordinator will support the Facilities Manager by leading on the following:

- Physical Security: this requires being responsible for the day-to-day management of the security systems installed in the DMO office and liaising with contractors to ensure the system is working at all times
- Ensuring meeting rooms are checked daily Testing and fault finding the video conferencing facilities is an essential element of this role.
- Co-ordinating and liaising on work with the building management team and other contractors on for example, Mechanical and Electrical (M&E) issues such as power, air conditioning and the UPS. This will require building on the highly effective working relationships to become the first point of contact

**There is a shared responsibility with the facilities team to**
- Ensure the office remains operational without interruption (which may mean overseeing contractors out of hours and occasionally at weekends).
- Ensure that compliance continues to be maintained with regard to office related Health & Safety legislation, regulations and guidelines.
- Manage the purchasing process for all facilities goods and services, ensuring that government and DMO guidelines are adhered to. Assist in the monitoring of contracts and agreements, and take part in re-tender processes, in accordance with our guidelines
- Support the team on all office services as required.

**Person specification**:
For this vacancy, we will use the Civil Service Success Profiles to assess you against the following Behaviours, Experience and Technical Skills:

- **
Experience**:Minimum of 3 years’ experience in a Facilities team.
- ** Experience**: Familiar with Computer based security systems, online management tools as well as Physical security of premises such as intruder alarm, CCTV and access control
- ** Technical**: Technical knowledge of the aspects of air-conditioning systems, generators and UPS systems
- ** Experience**: Excellent oral and written communication skills in order to deal positively with the DMO’s internal and external stakeholders (e.g. peers, senior managers, service providers)
- ** Behaviour**: Evidence of bringing complex issues to a conclusion in a fast paced environment and managing competing priorities

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Managing a Quality Service
- Making Effective Decisions
- Changing and Improving
- Working Together
- Communicating and Influencing

**Technical skills**:
We'll assess you against these technical skills during the selection process:

- Technical knowledge of of air-conditioning systems, generators and UPS systems

**Benefits**:

- Alongside your salary of £30,000, UK Debt Management Office contributes £8,100 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.- Learning and development tailored to your role
- An environment with flexib

  • Senior Facilities Coordinator

    4 weeks ago

    London, United Kingdom EmPro Consultants Limited Full time

    Senior Facilities Coordinator (South) Location: London Office Empro is delighted to be partnering with a prestigious global law firm renowned for its expertise in insurance and litigation. We are seeking skilled professionals for their facilities Management department. This dynamic and innovative firm offers significant opportunities for career...

  • Senior Facilities Coordinator

    1 month ago

    London, United Kingdom EmPro Consultants Limited Full time

    Senior Facilities Coordinator (South) Location: London Office Empro is delighted to be partnering with a prestigious global law firm renowned for its expertise in insurance and litigation. We are seeking skilled professionals for their facilities Management department. This dynamic and innovative firm offers significant opportunities for career growth,...

  • Senior Facilities Coordinator

    1 month ago

    London, United Kingdom EmPro Consultants Limited Full time

    Senior Facilities Coordinator (South) Location: London Office Empro is delighted to be partnering with a prestigious global law firm renowned for its expertise in insurance and litigation. We are seeking skilled professionals for their facilities Management department. This dynamic and innovative firm offers significant opportunities for career growth,...

  • Facilities Coordinator

    2 weeks ago

    London, Greater London, United Kingdom empro Full time

    Senior Facilities Coordinator (South)Location: London OfficeEmpro is delighted to be partnering with a prestigious global law firm renowned for its expertise in insurance and litigation. We are seeking skilled professionals for their facilities Management department. This dynamic and innovative firm offers significant opportunities for career growth, with...

  • Performance Coordinator

    3 weeks ago

    Northolt, Greater London, United Kingdom VINCI Facilities Full time

    Performance Coordinator (Facilities Management) About Us: VINCI Facilities is a leading provider of facilities management services, delivering high-quality solutions to our clients across various industries. We are seeking a highly motivated and organised Performance Coordinator to join our team. Job Summary: As a Performance Coordinator, you will be...

  • Performance Coordinator

    3 weeks ago

    Northolt, Greater London, United Kingdom VINCI Facilities Full time

    Performance Coordinator (Facilities Management) About Us: VINCI Facilities is a leading provider of facilities management services, delivering high-quality solutions to our clients across various industries. We are seeking a highly motivated and organised Performance Coordinator to join our team. Job Summary: As a Performance Coordinator, you will be...

  • Senior Facilities Coordinator

    2 weeks ago

    London, United Kingdom Empro consultants Full time

    **Senior Facilities Coordinator (South)** **Location: London Office** **The Team** The Facilities team provide strategic support on projects, risk management, contract management, budget management and ensures the business acts in accordance with local regulations and ISO standards. The facilities team have presence in all their clients offices. **Your...

  • Senior Facilities Coordinator

    2 weeks ago

    London, United Kingdom Everest Re Group, Ltd. Full time

    Title: Senior Facilities Coordinator Company: Everest Advisors (Uk), Ltd. Job Category: Facilities **Job Description**: Everest Group, Ltd. (Everest), is a leading global reinsurance and insurance provider, operating for nearly 50 years through subsidiaries in North America, Latin America, the UK & Ireland, Continental Europe and Asia Pacific regions....

  • Facilities Coordinator

    7 days ago

    London, United Kingdom Optim Facilities Full time

    **About Optim Facilities** Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth...

  • Senior Facilities Coordinator

    2 weeks ago

    London, Greater London, United Kingdom Everest Re Group, Ltd. Full time

    Title:Senior Facilities CoordinatorCompany:Everest Advisors (Uk), Ltd.Job Category:FacilitiesJob Description:Everest Group, Ltd. (Everest), is a leading global reinsurance and insurance provider, operating for nearly 50 years through subsidiaries in North America, Latin America, the UK & Ireland, Continental Europe and Asia Pacific regions. Throughout our...

  • South - Senior Facilities Coordinator

    4 weeks ago

    London, United Kingdom Empro Consultants Full time

    Senior Facilities Coordinator (South) Location: London Office Empro is delighted to be partnering with a prestigious global law firm renowned for its expertise in insurance and litigation. We are seeking skilled professionals for their facilities Management department. This dynamic and innovative firm offers significant opportunities for career growth,...

  • South - Senior Facilities Coordinator

    1 month ago

    London, United Kingdom Empro Consultants Full time

    Senior Facilities Coordinator (South) Location: London Office Empro is delighted to be partnering with a prestigious global law firm renowned for its expertise in insurance and litigation. We are seeking skilled professionals for their facilities Management department. This dynamic and innovative firm offers significant opportunities for career growth,...

  • South - Senior Facilities Coordinator

    1 month ago

    London, United Kingdom Empro Consultants Full time

    Senior Facilities Coordinator (South) Location: London Office Empro is delighted to be partnering with a prestigious global law firm renowned for its expertise in insurance and litigation. We are seeking skilled professionals for their facilities Management department. This dynamic and innovative firm offers significant opportunities for career growth,...

  • South - Senior Facilities Coordinator

    4 weeks ago

    London, United Kingdom Empro Consultants Full time

    Senior Facilities Coordinator (South) Location: London Office Empro is delighted to be partnering with a prestigious global law firm renowned for its expertise in insurance and litigation. We are seeking skilled professionals for their facilities Management department. This dynamic and innovative firm offers significant opportunities for career growth, with...

  • Facilities Coordinator

    2 weeks ago

    London, United Kingdom Catch 22 Full time

    Our client a National Facilities service provider are looking to appoint a **Facilities Coordinator - Senior **to join their team working in Central London (EC4R) Our client is ideally looking for someone who is capable of handling people at different levels, able to create and maintain relationships with suppliers, the client and their own team. Someone...

  • Facilities Coordinator

    4 weeks ago

    London, United Kingdom Catch 22 Full time

    Our client a National Facilities service provider are looking to appoint a **Facilities Coordinator (Assistant) **to join their team working in Central London (EC4R) providing facilities support for a high profile corporate client. We are looking for someone who has had previous experience working in an corporate environment and is looking to further...

  • Senior Facilities Coordinator

    2 weeks ago

    London, Greater London, United Kingdom Maxwell Stephens Full time

    Job Reference: Ref:NA0481Job Title: Senior Facilities CoordinatorLocation: City Of LondonBasic Salary Range: Circa £33,000 + Package & Excellent Opportunities for Training + DevelopmentJob Type: PermanentPosted 5 hours agoJoin our team as a Senior Facilities Co-OrdinatorDo you enjoy providing excellent service to staff and visitors?Are you passionate about...

  • Facilities Coordinator

    3 weeks ago

    London, United Kingdom ISS Facility Services Full time

    **Facilities Coordinator** **Contract: Professional & Technology Services** **Location: London** **Hours of work: 40** **Contract Type: Permanent** Are you ready to take on a dynamic role as a Facilities Coordinator? We are seeking an enthusiastic individual to join our team and support our Facilities Manager and Senior Facilities Administrator in...

  • Facilities Coordinator

    1 month ago

    London, United Kingdom ISS Facility Services Full time

    **Facilities Coordinator** **Contract: Professional & Technology Services** **Location: London** **Hours of work: 40** **Contract Type: Permanent** Are you ready to take on a dynamic role as a Facilities Coordinator? We are seeking an enthusiastic individual to join our team and support our Facilities Manager and Senior Facilities Administrator in...

  • Senior Referrals and Facilities Coordinator

    3 weeks ago

    London, United Kingdom Single Homeless Project Full time

    **Single Homeless Project** has a new opportunity for a **Senior Referrals and Facilities Coordinator **to join and work in our team based in **London**. You will join us on a** full**-time, permanent basis **working 37.5 hours** **and in return, you will receive a **competetive salary starting at £28,897.95 and rising incrementally to £31,646.66 per...