Executive Assistant to The Dean
2 weeks ago
**Position Details**
Birmingham Business School
Location: University of Birmingham, Edgbaston, Birmingham UK
Full time starting salary is normally in the range £31,396 to £33,966 with potential progression once in post to £38,205
Grade: 6
Full Time, Permanent
Closing date: 19th November 2023
**Our offer to you**
People are at the heart of what we are and do.
The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university. We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.
We are committed to helping the people who work here to develop through our sector-leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential. With almost 5,000 professional services jobs in a wide-range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University.
We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate. We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are, and how we work.
Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements. We therefore welcome discussions on all forms of flexible working. In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme. We also have three high quality subsidised day nurseries.
The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site. On campus we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum and botanical gardens.
Find out more about the benefits of working for the University of Birmingham
**Background**
Established as the UK’s first School of Commerce in 1902, we have been delivering excellent business education for over 100 years and there has never been a better time to join Birmingham Business School. Benefitting from a multi-million pound investment, a new senior management team, and a revised strategy, we are in the process of changing what we do and how we do it. We are looking for a highly organised individual, with outstanding interpersonal skills, exceptional customer service and proven experience of working as a Personal Assistant at Board level to join our dynamic professional services team as we embark on this journey.
**Role Summary**
The Executive Assistant to the Dean is a key role within the Dean’s office and will provide dedicated executive support. The Dean is the head of the University’s largest School and a member of the College Board. The post holder will work closely with colleagues across both the academic community and Professional Services and will be expected to deliver exceptional levels of customer service at all times.
This is a challenging role that requires an individual to have excellent organisational skills and an ability to manage a complex and ever-changing diary, recognising the need to balance competing priorities. The individual will need to be resourceful, be able to display a proactive approach to the role, use their own initiative, and have excellent communication skills. The post holder will also need to be familiar and adept at using the MS365 package, including experience with Microsoft Teams and SharePoint, as well as being enthusiastic about championing digital solutions in the spirit of continuous improvement.
The post holder will need to be able to work well within a small team, proactively managing two PA posts, providing support to the School’s senior managers and committees, and excel in developing relationships with colleagues across the University. In addition, the post holder will be expected to work independently in supporting the Dean in the delivery of specific, complex and ad hoc projects, and will ensure that School committees are serviced appropriately.
**Main Duties**
- Effective management of a complex and challenging diary for both University business and business related to the Dean’s roles in other external organisations, with an ability to prioritise and plan the diary at least 12 months’ in advance. Flexibility in this regard is essential since the diary often needs to be changed at short notice and there is a need for the post holder
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