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Personal Secretary

4 months ago

Wakefield, United Kingdom Reed Business Support Full time

A fantastic opportunity to work as a Personal Secretary responsible for providing comprehensive and confidential secretarial support to the Chief Officer Team member(s).

Main duties:

- Lead by example and behave in line with the Code of Ethics ensuring that the force values and behavioural expectations are clearly understood and considered by managers, officers and staff in their decision making and actions; reinforcing and influencingthem through all interactions and processes.
- Ensure the Chief Officers are supported in their role, fulfilling their duties effectively and efficiently and able to deliver on the priorities and commitments within the strategy, by providing wide-ranging support including diary management, preparationof correspondence.
- Organise and maintain the Chief Officer’s diary. Prepare and arrange regular diary meetings, ensuring both short and long-term commitments are met. This will allow the Chief Officer to attend internally and externally at meetings and ensure local, regionaland national visits and representation continue appropriately.
- Collate and prepare papers for meetings, ensuring that all necessary documents are available on time. Organise, attend and minute specified meetings, including the preparation, collation and arrangement of briefing papers, agendas, actions and notes whenrequired. This will ensure deadlines are met, actions for the Chief Officer are noted and fulfilled in a timely manner and minutes circulated promptly.
- Develop links and good working relationships with key staff in other departments, districts, and organisations. Make arrangements for other events such as Team Development Days, ensuring a collaborative approach.
- Prepare detailed travel itineraries and supporting documents, making travel/hotel arrangements to allow Chief Officer travel as necessary. Organise and collect currency when required, to ensure seamless travel to meetings.
- Undertake any other secretarial support work as directed including working at different locations as required by the Service.
- When requested, collate, process and submit Chief Officer expenses and log any gifts and hospitality, to ensure openness and legitimacy within the Chief Officer Team

Personal spec:

- Proficient typing skills
- Good working knowledge of and ability to operate computerised systems eg MS Office.
- Ability to accurately record and transcribe notes/minutes of meetings.
- Experience supporting senior management.
- To be responsible for the provision of office cover between the hours of 8am and 6pm on a rota basis.

**Benefits**:

- Holiday pay which is accrued with the hours you work
- Access to health care and pension scheme
- Career advice
- Weekly pay role
- And much more