Administrator of Overseas Courses

3 weeks ago


Norwich, United Kingdom The English Experience Full time

**Position: Administrator of Overseas Courses**

Full time, fixed term.

Start date: 09.05.23 (desirable) End date: 08.09.23

£20,750 per annum

Application deadline: 02.05.23

The post holder will undertake a wide range of administrative duties to support the Manager of Overseas Courses in the planning, organisation and running of our overseas English Camps. The post holder will be part of a small, busy team working to arrange English language courses for young learners in their home countries, predominantly Italy. While this is a small team and the post holder will be involved in all areas of course organisation the main focus of the role will be contract and recruitment administration.

**General administration**
- Contribute to the general smooth running of the English Camps (overseas courses) department
- Provide general administrative support to the Overseas Courses Department
- Maintain clear and efficient digital filing systems
- Operate and update the department database with a high level of accuracy
- Assist in the review of and compilation of reports on feedback at the end of the season
- Work on specific projects as requested by the Manager of Overseas Courses

**Recruitment**
- Work with the Manager to advertise for and recruit appropriate staff

Making correct paperwork (CVs, interview forms) available to the interviewing staff on a daily basis

Contacting referees to request references

Notifying applicants as to the outcome of their interview in a timely fashion

Keeping accurate records of all of the above, using both spread sheets and a tailor-made database
- Under the instruction of the Manager of Overseas Courses, produce, send out and track return of staff contracts (approx. 150 over the summer period)

**Course administration**
- Prepare individual course timetables to fit specific requirements and staff skills
- Process information received and file in an organised manner
- Produce information packs, including digital copies, and distribute to staff
- Assist in the organisation, distribution and return of information packs for all courses

**Travel organisation**
- Assist the Assistant Manager to ensure all travel bookings are appropriately notated and information passed on to staff in accordance with departmental procedures

**Digital archive**
- Maintain an online file sharing system to make all necessary materials available to staff
- Maintain users and give access appropriately

**Pay and tax**
- Administer staff invoices under the direction of the Manager
- Collate pay information and provide appropriate information for payroll administration

**General duties**
- Undertake on call duties, especially over days of travel, to support staff and the Manager in the smooth running of camps.
- Contribute to the general smooth running of the Norwich school as requested and sanctioned by the Manager of Overseas Courses.
- Undertake other tasks from time to time as deemed necessary by the Director.

**Job Types**: Full-time, Temporary contract
Contract length: 4 months

**Salary**: £20,750.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Norwich: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 02/05/2023
Expected start date: 09/05/2023



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