Personal Assistant

2 weeks ago

Ripley, United Kingdom Service Care Full time

Service Care Solutions are looking for a Personal Assistant to work within the Derbyshire Police Force on a 12-Month contract.

**Location**: Ripley

**Job description/roles**:
To provide secretarial support for the South BCU Divisional Commander and the senior management team including:

- Dealing with people both face to face and via the telephone.
- Maintaining relevant databases, records, and files.
- Dictation, minute taking, typing of reports and letters.
- Dealing with post, creation of presentations and other department documents.

**Specific roles/responsibility**:

- To work unsupervised, using own initiative to ensure priorities are covered during the absence of any Head of Department or Manager.
- To be responsible for organising meetings, including the preparation, attendance, minute taking, and action follow up, as well as management of equipment required for meetings.
- Dealing with correspondence, collation of paperwork and submissions, and preparing responses on behalf of the senior management team.
- Arranging and co-ordinating travel and accommodation requirements.
- Preparing, distributing and co-ordinating departmental information, including dealing with electronic media communications, e.g., managing the intranet.
- Contacting third parties and other agencies in relation to queries/requests/meetings.
- Using provided information to create presentations and technical diagrams.

**Skills/Experience required**:

- GCSE Grade C/4 English Language or equivalent experience or previous experience of receiving and actioning written and verbal communications.
- RSA III Word-processing or equivalent experience.
- Proven experience of text processing and clerical work to include.
- Typing of reports, letter, and minutes of meetings.
- Organising, attending meetings, and taking minutes.
- Management of diaries.
- Ability to maintain accurate records of files.
- Good people skills to deal courteously and tactfully with internal and external customers both face to face and via the telephone.
- Working in a confidential area.
- Ability to work unsupervised to achieve deadlines.
- Ability to use Microsoft word, excel and PowerPoint or similar software to process to a professional level.

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