Compliance Administrator

4 months ago

Bristol, United Kingdom Shield Environmental Services Full time

Shield Mechanical, Electrical & Facilities Services is seeking a highly organized and detail-oriented Administrator to join our Compliance Team. As a Compliance Administrator, to administer all PPM and compliance activity across all of Shield’s client’s static and mobile portfolios.

This is a full-time position with competitive pay.

**Main Duties & Responsibilities**:
**Service Delivery**
- Assist in managing all PPM activity across our clients’ buildings ensuring we remain compliant with all of our contractual and statutory obligations
- Book & Schedule all works and engineers
- Input of data onto clients CAFM Systems/Portals
- Raising contractor work orders
- Raising supplier purchase orders
- Analyze and report any service failures raising quotes for all remedial work.

**Quality**
- Manage all data input/flow into and out of SimPRO.
- Ensure all compliance certification is tracked and quality checked before submission to our client base ensuring we are compliant and within the statutory completion dates
- Develop and coordinate action plans to implement any improvement initiatives
- Ensure site files are up to date
- Ensure compliance reports are completed for each site as required
- Asset Data Collection & CAFM system input (in-house & 3rd party) to allow real-time tracking

**Person Specification**
- Demonstrates a strong service orientation and awareness of the importance of delivering high standards of customer service
- Ability to cost-effectively supervise and manage resources available to achieve a high level of service across the portfolio
- Adaptable and flexible approach to work requirements
- Ability to maintain an objective and positive focus through periods of high and sustained work pressure utilizing excellent time management to asses and prioritise essential tasks
- Self-motivated and capable of working within a team environment
- Excellent interpersonal, written and verbal communication skills
- Good knowledge of information technology, including Microsoft, word, excel and Outlook

**Job Types**: Full-time, Permanent, Apprenticeship

**Benefits**:

- Company pension
- Life insurance
- On-site parking

Schedule:

- Monday to Friday

**Experience**:

- compliance administration: 2 years (preferred)

Work Location: In person

Shield Services Group is an equal opportunity employer and values diversity.

Shield Mechanical, Electrical & Facilities services has grown steadily over the past few years and has constantly adapted to meet the demands and changing practises of the sectors we work with. However, some things have never changed and we believe that our success is based upon our original core principle of exceptional customer care. We feel honoured to have many long-standing relationships with our clients, many of whom we have been working with for years.

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