Receptionist and School Administrator

4 weeks ago

Lewes, United Kingdom Northease Manor School Full time

Job Title:
Receptionist/School Administrator

**Salary**:
£20,225 (pro-rata £10,009)

Line Manager:
Administrative Services Manager

Working Hours:
25 hours per week

Working Weeks:
Term time (35 weeks inc INSET days) plus 1 weeks to be worked on a more flexible basis during the term or school holidays

Statutory Holiday entitlement:
5.6 weeks (pro-rata)

**Description**

This is an excellent opportunity for an individual to develop many skills in all areas of a school reception and administration duties. You will be working in a busy environment and need to have a can do attitude to all tasks.

This is a challenging role, but varied and will offer an opportunity for an individual to work within a team and to enhance their skills in all areas of administration.

**Role Purpose**:

- Work proactively under the direction of the Administrative Services Manager to provide an efficient and effective School Reception service.

Although each member of the administration team has their own main area of responsibility, it is expected that everyone has a flexible attitude and is willing and able to assist in other areas when required. This is a very busy office and each member of the team carries out general duties in respect of reception of parents and visitors, telephones, intercom and students.

A great deal of the information and work dealt with is, of necessity, confidential, and it is important that none of this information is disclosed to any unauthorised person, and that is dealt with discreetly and with integrity.

As a member of Northease Manor School staff you are expected to perform particular duties as may reasonably be assigned to you by a member of the Senior Leadership Team.

**Main (Core) Responsibilities, Tasks and Duties**:
**Reception**
- Meeting and greeting visitors and students
- Responsible for registration and monitoring student absence from school and lessons
- Booking the meeting room for school meetings
- Preparing outward bound post
- Filing and archiving
- Organising and supervising taxi duty at the end of each day
- Updating pupil information management systems

**Social Media**
- To add/update our social media platforms Facebook and LinkedIn
- To create our school newsletter using Canva or something similar, involving canvassing staff for news to populate it
- To add/update and keep current our school website

**Administration**
- Attend meetings and events as appropriate
- Preparing refreshments for visitors as and when required
- Any other duties deemed appropriate to the role

**General**
- To be aware of and comply with the General Data Protection Regulation
- Contribute to the overall ethos, work and aims of the school
- Maintaining high and professional standards as the front line to the school
- Participate in training and performance development as required
- To be aware of the School’s duty of care in relation to staff, students and visitors and to comply with all health and safety policies at all times
- To be aware of and comply with the codes of conduct, regulations and policies of the School and its commitment to equal opportunities
- Promote the protection and safeguarding of learners through the active implementation

of relevant school policies and procedures and raise any concerns relating to such

procedures which may be noted during the course of his/her duty
- Comply with the requirements of health and safety, other relevant legislation and school policies and to understand and comply with the school’s Equal Opportunities Policy

This job description does NOT define all the duties and responsibilities commensurate with the post. As such, it will be reviewed at the end of the academic year or earlier if necessary and may be amended at any time after consultation with you.

**Job Types**: Part-time, Permanent
Part-time hours: 25 per week

**Salary**: £10,009.00-£20,225.00 per year

**Benefits**:

- Discounted or free food
- On-site parking

Schedule:

- Monday to Friday

Work Location: One location

Application deadline: 05/01/2023

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