Accounts Payable Administrator

1 month ago


Swindon, United Kingdom Reed Accountancy Full time

**Are you looking for a new job within a businesswho cares about your career, wellbeing and development?**Yes

**Then this may be the job for you**

We are currently recruiting for an experienced **Accounts Payable and Insurance Administrator** for a well-established client in the Swindon area. As the Accounts Payable & Insurance Administrator, you will be responsible for the registration& processing of Accounts Payable invoices and Purchase Orders across the property portfolio. This is a Permanent Full-time position with hybrid office working available.
**Main Duties**:

- To be responsible for the daily processing, scanning, and indexing of purchase orders and purchase ledger invoices onto the Document Management System.
- To be responsible for acquiring bank details for new suppliers and to pass to the Supervisor for Horizon set-up. In addition, to electronic filing of the bank details onto the Document Management System for future reference.
- To undertake the twice-weekly selection of payment runs for the property portfolios, resulting in payments by BACS transfer and by cheque.
- Following the payment runs to dispatch remittance advices to suppliers where applicable.
- To assist with preparation of the payment run funding transfer twice weekly, and post entries to relevant cashbooks.
- To be responsible for the re-input of all rejected Invoices onto the Horizon system and to ensure timely resolution.
- To deal with the daily input of CHAPS payments & Internal transfers onto banking systems.
- To be responsible for the administration of the Construction Industry Scheme, including verification of sub-contractors and submission of monthly tax returns within the deadlines specified by HMRC and Zurich Group Taxation.
- To be responsible for monthly CCISTX reconciliation.
- Monthly review of reconciliations relating to general ledger codes XTAXDF and CCISTX balances across all funds to ensure control of purchase ledger transactions.
- To assist the Insurance Administrator where required, to include Premium payments to Insurers and the billing of the insurance charges to tenants, administration of Property/Liability Insurance claims within the procedures set out and assisting with anyqueries received within the group Insurance Inbox.
- To add the statutory inspection reports and Insurer’s risk requirement/improvement reports to the Document Management System.
- Monthly review of reconciliations relating to general ledger codes DINSUR and RINSUR balances across all funds to ensure control of claims settlements and premiums paid and billed out.

Our client offers an extensive benefits scheme including great contributory pension, private healthcare, corporate discounts, 27 days holiday per year plus bank holidays and many more.



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