Executive Assistant

2 months ago

Guildford, United Kingdom Oakleaf Enterprise Full time

**About us**

Oakleaf Enterprise is a charity working across the health and wellbeing sector. We are professional, rewarding, collaborative and our goal is to transform lives through the provision of support, training and wellbeing activities, building new futures with adults managing their mental health..

Our work environment includes:

- Work-from-home days
- Wellness programs
- Flexible working hours

**Position Summary**:
Oakleaf Enterprise is seeking an Administrative Assistant to work in our Guildford office. Providoing comprehensive support to the CEO encompassing key elements of administration, organisation & scheduling. This will entail liaising with the Strategic Leadership Team & other staff members. On behalf of the CEO liaise with external bodies, primarily for scheduling of appointments. Furthermore, summarise & precis documents, & offer solutions to problems with a high level of professionalism & confidentiality.

**Main duties & responsibilities**

1. Provide calendar management for the CEO, prioritising enquiries, ensuring the CEO is kept informed of upcoming commitments & responsibilities. Make recommendations to ensure smooth running of day-to-day engagements.

2. Arrange all meetings with the Strategic Leadership Team, preparing draft Agendas; collate & distribute resulting Action, record Minutes if required.

3. Complete a broad variety of administrative tasks to facilitate the CEO’s ability to lead the charity, including: assisting with identified projects, producing and/or overseeing the production of documents, reports presentations; collecting & preparing information for meetings with staff and/or external parties; composing & preparing correspondence.

4. Serve as the primary point of contact for internal & external matters pertaining to the CEO, including those of a confidential nature. Prioritise an appropriate course of action, onward referral or response which should reflect the CEO’s style & the organisations image.

5. Assist with scheduling staff meetings ensuring the CEO’s voice is represented in his absence & when necessary take Minutes & circulate to all staff.

6. Provide a bridge for regular communication between the CEO & staff.

7. Ensure effective follow-up on contacts made by the CEO to cultivate ongoing relationships.

8. Manage aspects of office services e.g. ensuring policies are updated within set timeframes & posted to relevant online files & folders, whilst ensuring prior copies are deleted.

9. Ensure HR procedures including training are co-ordinated between the CEO, Line Managers & external HR resource.

10. Answer phone calls as may be necessary or appropriate, attend other meetings as may be appropriate.

11. Perform any other reasonable duties as may be requested

**Requirements**:

- Must be able to read, write, speak, and understand English to a high level.
- Must be educated to A level standard.
- Must have experience working in an office environment.

**Job Type**: Part-time

**Job Type**: Part-time
Part-time hours: 15 per week

**Salary**: £9,750.00 per year

**Benefits**:

- Flexitime

Schedule:

- Flexitime
- Monday to Friday

Ability to commute/relocate:

- Guildford: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in Guildford

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