Administrator

4 months ago

Nottingham, United Kingdom Tate Recruitment Nottingham Full time

**Executive Assistant**

If you are looking for an ongoing temporary role providing high standard of administrative and secretarial support to Executive Directors ensuring a professional, efficient and confidential service using discretion, initiative, tact and diplomacy. The role includes significant administrative support for a number of senior level meetings. Accurate recording of minutes and action notes and timely circulation of papers is required, along with the ability to maintain highly effective audit trails, version control and tracking processes. If you have not previously done minutes of meetings please do not apply. **This is a work from the office role based at NG8 with a pay rate of £10.42ph to £11.75ph**

**Responsibilities**
- To provide an efficient and effective administrative support service to the corporate Executive Directors team and senior level meetings, paying attention to the requirement for confidentiality and discretion.
- To maintain an awareness of ongoing issues and allocate correspondence appropriately, chasing up actions and giving position statements prior to meetings taking place.
- To deal with queries from a wide range of organisations and individuals in a professional and sensitive manner, ensuring confidentiality at all times. This may involve handling a caller who is upset or aggressive on rare occasions.
- To create and maintain forward plans, prepare agendas and distribute papers for a range of senior level meetings.
- To be able to record minutes and action notes of meetings to a high standard and accurately record discussions, decisions and actions from these meetings.
- To support the Associate Director of Corporate Services with preparation and distribution of reports, agenda and action logs for the Trust Board meeting, including uploading onto the Trust’s website.
- As part of the administrative team, process travel and hotel bookings for staff, including the Executive Directors in line with the Trust’s policy. Also prepare detailed travel itineraries for Executive Directors.
- To ensure that all documentation within the administrative team function is efficiently and effectively dealt with, including operating an audit trail system and following version control processes and tracking
- Take clear precise telephone messages and resolve queries, as appropriate and in a professional manner.
- To manage all incoming and outgoing mail in accordance with the audit and tracking systems. To distribute mail for action, prepare draft responses where appropriate, follow up action and make a record of any action taken.
- To review and where appropriate, action incoming electronic mail messages on behalf of the Executive Directors or other senior staff in their absence in a timely manner, as directed by the Head of Executive Services
- Ensure all communication into the team’s communal inbox is dealt with in a timely, efficient manner and deadlines are met, taking action, where appropriate, in the absence of the Executive Directors.
- To type correspondence, reports and other documents to a high standard with due respect for confidentiality and corporate style
- To ensure the effective and appropriate use of the Executive Directors’ time through prioritising appointments, diary management and dealing with telephone and other enquiries.
- To manage the diaries of the Executive Directors and the Administrative team central inbox, co-ordinating and prioritising appointments and ensuring that there is effective communication to all relevant parties.
- Provide cover on the Headquarters reception/switchboard when required during absence of the Receptionist
- Maintain the functionality of printers and photocopiers, and other office equipment and technology used within the administrative team function, reporting faults and tracking progress where required.

**Responsibilities**:

- Oversee and manage daily operations of the organization
- Develop and implement strategic plans and objectives
- Provide leadership and guidance to staff members
- Ensure compliance with all relevant laws, regulations, and policies
- Prepare and present reports to the board of directors
- Manage budgets and financial resources
- Build and maintain relationships with stakeholders, including donors, partners, and community members
- Represent the organization at meetings, conferences, and events
- Stay updated on industry trends and best practices

**Skills**:

- Strong clerical skills, including data entry and typing
- Administrative experience, including managing calendars, scheduling meetings, and coordinating travel arrangements
- Excellent phone etiquette and communication skills
- Organizational skills to effectively prioritize tasks and meet deadlines
- Proficiency in office software such as Google Suite (Docs, Sheets, Slides) and QuickBooks

Note: This job description is intended to provide a general overview of the position. Other duties may be assigned as needed.

**Job Types**: Full-t

  • Administrator

    4 months ago

    Nottingham, United Kingdom KC Group Full time

    **Administrator** **Responsibilities of the Administrator will include**: - Providing administrative support to colleagues across multiple departments. - Management of system databases and ensuring they’re updated and orderly. - General office management such as ordering office supplies and stationery. - Diary management and arranging appointments. -...

  • Administrator

    4 months ago

    Nottingham, United Kingdom Harper Recruitment Group Full time

    **Administrator** **Nottingham** **£22,500 + bonus** **Monday - Friday 8:45am-6pm, 1 in 4 Saturdays 9am-3pm** We have a fantastic opportunity for an Administrator to join one of the most respected companies within the property industry. This role involves all aspects of office administration within a successful and busy estate agency. **Duties...

  • Administrator

    4 months ago

    Nottingham, United Kingdom Signs Express Full time

    Our company is seeking a highly organised and efficient Administrator to join our team. As an Administrator, you will be responsible for managing various administrative tasks to ensure the smooth operation of our business. Paying National Minimum Wage. Working hours Mon-Thurs 8.00-5.00pm and Friday 8.00-4.30pm **Responsibilities**: - Maintaining accurate...

  • Administrator

    3 months ago

    Nottingham, United Kingdom 4M Recruitment Full time

    NxGen Recruit are currently recruiting an Administrator on a permanent basis. Administrator £24,000 Nottingham Your main duties will include: - Assist the Team with a number of administration based tasks - Logging and acknowledging new contract requests - Requesting supplier quotations - Populate quotation template in Excel - General...

  • Administrator

    4 months ago

    Nottingham, United Kingdom Oddhouse Farm Full time

    **Experienced Part-Time Administrator** Oddhouse Farm is a new and growing wedding venue and we are looking for an experienced administrator to join our small, dedicated team. The right person will assist the venue owner in carrying out all administrative activities related to our diverse portfolio including, events, accommodation, commerical space rental...

  • Administrator

    4 months ago

    Nottingham, United Kingdom Signs Express Full time

    Our company is seeking a highly organised and efficient Administrator to join our team. As an Administrator, you will be responsible for managing various administrative tasks to ensure the smooth operation of our business. Paying National Minimum Wage. Working hours Mon-Thurs 8.00-5.00pm and Friday 8.00-4.30pm **Responsibilities**: - Maintaining accurate...

  • Administrator

    5 months ago

    Nottingham, United Kingdom Page Personnel Full time

    Competitive salary, Immediate start - Temporary to permanent opportunity **About Our Client**: Leading player in the engineering industry dedicated to delivering innovative solutions to complex challenges. With a focus on excellence and a commitment to fostering talent, the company are currently seeking a Temporary Administrator to support engineering...

  • Administrator

    4 months ago

    Nottingham, United Kingdom 2fawcett Recruitment Full time

    Role: Administrator Location: Colwick **Salary**: £24,000 Type: Permanent 2fawcett are recruiting for a Sales Administrator to join our client in Colwick, on a full-time, permanent basis. **The Role & Responsibilities of the Administrator**: - Inputting orders onto the system - Raising orders with the warehouse for them to pick ready for delivery -...

  • Administrator

    4 months ago

    Nottingham, United Kingdom EMBS Technology Full time

    Are you ready to thrive in a dynamic setting? We're seeking a proactive Administrator to join a bustling Nottingham subsidiary. In this role, you'll be the backbone of their operations, providing essential administrative support to keep things running smoothly. **Your Responsibilities**: Prepare correspondence and assist with sales and operational...

  • Administrator

    3 weeks ago

    Nottingham, United Kingdom TURNERFOX RECRUITMENT Full time

    Administrator Salary £25,300paHours:8.30-5.30pm Mon-Fri (working hybrid 2 day per week) We are looking for an Administrator to work within managed services for a leading retail brand. Working alongside your clients marketing teams, we are looking for an Administrator to support end-to-end project delivery as well as: Managing campaigns from the creation...

  • Administrator

    2 days ago

    Nottingham, United Kingdom TURNERFOX RECRUITMENT Full time

    Administrator Salary £25,300paHours:8.30-5.30pm Mon-Fri (working hybrid 2 day per week) We are looking for an Administrator to work within managed services for a leading retail brand. Working alongside your clients marketing teams, we are looking for an Administrator to support end-to-end project delivery as well as: Managing campaigns from the creation...

  • Administrator

    4 months ago

    Nottingham, United Kingdom Tate Full time

    **Administrator** Monday - Friday 37.5 hours per week £11.04ph to £12.35ph The role: - To act as an on-campus first point of contact for visitors - Administration of locally held confidential documentation and course files necessary for day-to-day operation - To organise delegated administration functions for designated courses - Management of records...

  • Administrator

    4 months ago

    Nottingham, United Kingdom MSP Direct Sourcing Full time

    **Job title**: Administrator **Location**: Nottingham (on-site) **Contract length**: 6 months **Working hours**: Monday - Friday, 0700 - 1500 or 0800 - 1600 **Pay rate**: £14 per hour Randstad Sourceright, a leading provider of RPO & MSP Recruitment Services is currently seeking an Administrator on behalf of a leading health company. **Job...

  • Administrator

    4 months ago

    Nottingham, United Kingdom White Rose Staffing Limited Full time

    Administrator required immediately for a manufacturing company based in Nottingham. This role will involve carrying out general administrative tasks. - Confident with general administrative tasks such as shredding, filing and answering the phone - Be capable of liaising with customers and clients - Be familiar with computer systems and IT literate - Have the...

  • Administrator

    3 months ago

    Nottingham, United Kingdom XMA Full time

    **JOB TITLE**:Administrator **SALARY**:£23,500 **LOCATION**:Nottingham **SETTING**:Hybrid / 2 days working from home **BENEFITS**:Private Healthcare, Pension, 25 days holiday rising to 30 over 5 years, Group Life Insurance, Medicash, Income Protection, Gym Discounts, Free Fuel Fridays, Employee of the Quarter, Employee Referral program and many...

  • Administrator

    3 months ago

    Nottingham, United Kingdom XMA Full time

    **JOB TITLE**:Administrator **SALARY**:£24,000 **LOCATION**:Nottingham **SETTING**:Hybrid / 2 days working from home **BENEFITS**:Private Healthcare, Pension, 25 days holiday rising to 30 over 5 years, Group Life Insurance, Medicash, Income Protection, Gym Discounts, Free Fuel Fridays, Employee of the Quarter, Employee Referral program and many...

  • Administrator

    4 months ago

    Nottingham, United Kingdom Tate Recruitment Nottingham Full time

    **Administrator** Monday - Friday 37.5 hours per week £11.04ph to £12.35ph The role: 1. To act as an on-campus first point of contact for visitors 2. Administration of locally held confidential documentation and course files necessary for day-to-day operation 3. To organise delegated administration functions for designated courses 4. Management of...

  • Administrator

    3 months ago

    Nottingham, United Kingdom Harper Recruitment Group Full time

    **Role: Administrator** **Location: Nottingham (Colwick)** **Pay Rate: Up to £24k DOE** **Hours: Monday-Friday Office hours** Harper Recruitment Group are excited to be working in partnership with a leading payroll solution organisation. Our client is seeking an experienced and reliable Administrator to join their team. This role is ideal for a skilled...

  • Administrator

    3 months ago

    Nottingham, United Kingdom Reflect Recruitment Group Full time

    We are recruiting for a Administration role for a brand new department for our client based in the Arnold area. You will be coming on board to provide administration support to a project management team inside this highly desirable public sector employer. This role is full time, Monday to Friday. There is the possibility of hybrid working further down the...

  • Administrator

    3 weeks ago

    Nottingham, United Kingdom fabric recruitment Full time

    Administrator Bingham up to £30,000 Are you a highly organised and proactive individual with a passion for delivering exceptional administrative support? We are seeking a skilled Administrator to join our client's dynamic team, where you will play a crucial role in supporting the Directors and ensuring the smooth operation of the office. This is an...