Project Administration Officer

2 months ago


Birmingham, United Kingdom Government Property Agency Full time

**Details**:
**Reference number**:

- 328822**Salary**:

- £25,100 - £27,900- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Executive Officer- GPA - EO National**Contract type**:

- Permanent**Business area**:

- GPA - Capital Projects**Type of role**:

- Administration / Corporate Support
- Business Management and Improvement
- Governance
- Project Delivery
- Property**Working pattern**:

- Full-time**Number of jobs available**:

- 2Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Birmingham, Leeds, Manchester, NottinghamAbout the job

**Job summary**:
The GPA is committed to representing the communities we serve by making Diversity, Equality and Inclusion part of everything we do.

The Government Property Agency is changing the way the Civil Service works and is at the forefront of Government's transformation agenda; reshaping the relationship civil servants have with their place of work. The Agency is central to the delivery of key Government policies including moving 22,000 Civil Service roles out of London by 2030 and tackling climate change by contributing to the Net Zero agenda. To do this we are delivering a major change programme across the UK and consolidating our portfolio in order to save £1.4 Bn over 10 years.

Beyond the bricks and mortar, the GPA is about providing great workplaces for our people. Through programmes like Hubs, Whitehall Campus and Smart Working you will be in the vanguard of creating model working environments and promoting flexible working practices.

This is an ambitious and exciting task, for which we need innovative people, with strong commercial acumen, who are passionate about visualising and implementing customer needs. Launched as an Executive Agency of the Cabinet Office in 2018, we’re a relatively new department and we are growing fast so we also need people who thrive in ambiguity, can adapt quickly to change and are comfortable stepping outside of their remit to drive outcomes.

**Job description**:
You will be joining a growing, diverse and multi-disciplinary team within the Capital Projects directorate at an exciting time as we deliver an ambitious programme, providing world class leading office working environments for our Government clients and customers.

This role offers the opportunity to use your project management, stakeholder and strategic support skills to support the Project Director and Stakeholder and Approvals Manager to deliver the portfolio of Government Hub projects that will directly affect the way civil servants will work for years to come.

Every day will be different and varied, as our programmes mature, precise roles and responsibilities may change, therefore the individual needs to be open, flexible and responsive to this, and have the knowledge, skills and experience to deliver project management support across a wide range of projects.

Reporting to an experienced Stakeholder and Approvals Manager, the post holder will support delivery of the North Region Non-Standard Hubs in the Manchester area business objectives and promote attainment of GPA business objectives.

**Key Responsibilities**:

- Support senior management in gathering and reporting on information that will assist delivery of the project, including governance.
- Coordinate between the Capital Projects Project Management Office (PMO) and your project team.
- Responsible for project file management using robust version control. Organise key meetings, and provide secretariat support, incl managing calendars, inbox and preparation for meetings, along with supporting the capture and management of programme issues and enquiries.
- Stakeholder Management - Assist with maintaining the stakeholder log for internal and external stakeholders. Act as the focal point for project responses to external requests for information, FOI, PMQ etc.
- Manage project documentation, correspondence, asset registers and project-level data including shared folders alongside the IDM (information and Documents Manager)
- Financial control - Assist with the monitoring of project spend and contribute to the compilation of budgets, in particular raising, managing and challenging project Purchase Orders.
- Risks and Issues - Assist with and maintain risk and issue logs, escalating as appropriate.
- Assist with other business activities associated with the project delivery.

**Person specification**:
**Experience & technical skills**:

- The PAO should have an understanding of programme, project or PMO environment and be familiar with standard processes involved in successful project completion. They will need to update project documentation surrounding governance, general project management, manage the team's security information and communicate with consultants and contractors to provide requested information where appropriate.
- They will need to be confident in setting up a number of project management related templates and g



  • Birmingham, United Kingdom Birmingham LGBT Full time

    Birmingham LGBT is seeking to recruit a part time Project Administration Officer. The post will provide high-level project co-ordination and administrative support across Birmingham LGBT services. You will report directly to the Director and will work alongside them and other senior managers. The post holder must be able to plan and prioritise a varied...

  • Office Supervisor

    1 month ago


    Birmingham, United Kingdom Pell Frischmann Full time

    **About Pell Frischmann**: Pell Frischmann is an international multi-disciplinary consulting engineering company with over 90 years of experience in the built environment. We are a unique business whose purpose is to generate sustainable funds to deal with the environmental and social commitments resulting from the closing of Germany’s hard-coal mining...


  • Birmingham, United Kingdom Hays Specialist Recruitment Limited Full time

    Project administrator to support the HS2 project. Your new company Your new company is based in Birmingham and is a construction organisation in the private sector responsible to deliver the geotechnical works required along the approximately 90km of route from Leamington Spa to Lichfield on the HS2 project. Your new role Your new role is working as a...


  • Birmingham, United Kingdom Tech-People Full time

    Office AdministratorA leading M&E construction and Building Services Contractor specialising in commercial projects ranging from £5-20 million are looking for an Office Administrator. The Office Administrator will be based out of their Birmingham Depot paid up to £25k basic dependant on experience.As an Office Administrator, you will be;Office...


  • Birmingham, United Kingdom Tech-People Full time

    Office Administrator A leading M&E construction and Building Services Contractor specialising in commercial projects ranging from £5-20 million are looking for an Office Administrator. The Office Administrator will be based out of their Birmingham Depot paid up to £25k basic dependant on experience. As an Office Administrator, you will be;Office...


  • Birmingham, United Kingdom Tech-People Full time

    Office Administrator A leading M&E construction and Building Services Contractor specialising in commercial projects ranging from £5-20 million are looking for an Office Administrator. The Office Administrator will be based out of their Birmingham Depot paid up to £25k basic dependant on experience. As an Office Administrator, you will be;Office...

  • Project Administrator

    4 weeks ago


    Birmingham, United Kingdom Brite Recruitment Full time

    **PROJECT ADMINISTRATOR** **6MONTH FTC** **£21,500 - 24,000 PRO RATA** **BIRMINGHAM/HYBRID** An innovative, not-for-profit organisation who is making a big impact within the energy sector is looking for a Project Administrator to work alongside genuinely friendly, like-minded colleagues for a 6 month Fixed Term Contract. **BENEFITS** You can make a...


  • Birmingham, United Kingdom FRP Group Holdings Ltd Full time

    **PROJECT ADMINISTRATOR** Coleshill, Birmingham Full-time, Permanent Salary Circa £28k (dependent on experience) - Do you have experience of managing the administrative aspects of multiple projects? Do you have excellent attention to detail? are you highly organised and a great communicator? If so, we may have just the job for you. - An exciting...


  • Birmingham, United Kingdom FRP Technologies Ltd Full time

    **PROJECT ADMINISTRATOR** Coleshill, Birmingham Full-time, Permanent Salary - Up to £27k (dependent on experience) Do you have experience of managing the administrative aspects of projects? Do you have excellent attention to detail? are you highly organised and a great communicator? If so, we may have just the job for you. An exciting opportunity has...


  • Birmingham, United Kingdom Newman Gauge Design Associates Full time

    We are an Interior Design and Project Management company located in the Jewellery Quarter in Birmingham. We are looking for a versatile office administrator. This is an office-based, part-time position offering 22.5 hours per week. The successful applicant will work directly with company Directors and assist with the day-to-day management of the business as...

  • Office Administrator

    2 weeks ago


    Birmingham, United Kingdom Eco Environment Limited Full time

    We are looking for an administrator to join our busy office. Duties will include: - general office duties - liaising with customers - scheduling with surveyors - dealing with incoming/outgoing calls - compiling project files - collating photographic evidence for installs - general ad-hoc Standard working hours are Monday to Friday from 10am til 6pm,...

  • Office Administrator

    2 weeks ago


    Birmingham, United Kingdom Aspect Housing Ltd Full time

    **Job Description - Office administrator** Ø Salary: £10.50 Ø Reporting directly to Support services Manager Ø Hours: Monday - Friday 9.00 am - 5:30 pm (1 Hour lunch break). **Qualifications/ Experience**: Excellent written and verbal communication Excellent customer service Interpersonal skills Intermediate IT skills Organisational skills Time...


  • Birmingham, United Kingdom Tech-People Full time €25,000

    Office Administrator A leading M&E construction and Building Services Contractor specialising in commercial projects ranging from £5-20 million are looking for an Office Administrator. The Office Administrator will be based out of their Birmingham Depot paid up to £25k basic dependant on experience. As an Office Administrator, you will be; Office...


  • Birmingham, United Kingdom Tech-People Full time €25,000

    Office Administrator A leading M&E construction and Building Services Contractor specialising in commercial projects ranging from £5-20 million are looking for an Office Administrator. The Office Administrator will be based out of their Birmingham Depot paid up to £25k basic dependant on experience. As an Office Administrator, you will be; Office...


  • Birmingham, United Kingdom Tech-People Full time €25,000

    Office Administrator A leading M&E construction and Building Services Contractor specialising in commercial projects ranging from £5-20 million are looking for an Office Administrator. The Office Administrator will be based out of their Birmingham Depot paid up to £25k basic dependant on experience. As an Office Administrator, you will be; Office...

  • Office Administrator

    22 hours ago


    Birmingham, United Kingdom Tech-People Full time €25,000

    Office Administrator A leading M&E construction and Building Services Contractor specialising in commercial projects ranging from £5-20 million are looking for an Office Administrator. The Office Administrator will be based out of their Birmingham Depot paid up to £25k basic dependant on experience. As an Office Administrator, you will be; Office...


  • Birmingham, United Kingdom Alexander Mann Solutions for Public Sector Resourcing Full time

    **Office administrator Facility Services (FM)** **Contract Term: 5 Months** **Contracting Authority: Government Property Agency (GPA)/Cabinet Office (CO)** **Location: Birmingham/Hybrid 2 days per week in office** The Government Property Agency is an Executive Agency of the cabinet office. It is changing the way the Civil Service works and is at the...


  • Birmingham, United Kingdom Esterling Full time

    Project Administrator - Full time - Permanent - Hybrid We are a leading Birmingham Digital Agency and we’re seeking an organised, motivated individual to join our Work In Progress (WIP) department as a Project Administrator. You will have at least 3 years experience in: - Worked in a Digital Agency delivering Digital Projects - Experienced in...


  • Birmingham, United Kingdom Community Health Partnerships Full time

    **Who We Are** Community Health Partnerships (CHP) is wholly owned by the Secretary of State for Health and Social Care and a key member of the NHS Family. Set up in 2001, we work to improve community-based health and wellbeing services by providing and managing high quality NHS estate. Through our LIFT (Local Improvement Finance Trust) programme, 350...


  • Birmingham, United Kingdom PSI Global Full time

    PSI Global are specialists in recruiting for a variety of sectors, including: Construction, Industrial Services, Civils, Mechanical & Electrical, Rail, Infrastructure, Oil & Gas, and more. We have offices and support throughout the UK in Liverpool, London, Leeds, Plymouth, and Portsmouth. Our Construction team are a leading supplier of skilled labour to...