Personal Assistant

5 months ago


Oxford, United Kingdom LV Recruitment Full time

LV Recruitment is recruiting for a PA to support a dynamic and busy development team for one of the Oxford Colleges. This is a rare opportunity to become a pivotal part of the team and help with a variety of tasks. The role will be split into three areas: supporting the Development Director with executive duties, working as an administrator for the team and coordinating activities for the department.

The three main areas for support are as follows:
**Provide executive support to the Development Director**
- Coordinate diary appointments, correspondence, video and telephone calls with high-level external contacts, including via their support staff.
- Organise domestic and international travel, including arranging visas, travel tickets, accommodation, and itineraries.
- Offer full meeting support, including anticipating and preparing briefings for external meetings, coordinating timely follow-up actions, and maintaining accurate records on the office’s CRM database.

**Act as lead administrator and receptionist for the Development Office**
- Arrange meeting rooms and hospitality for external guests as planned by all team members, and greet unannounced visitors in person.
- Administer invoice and expense approvals in accordance with the College’s processes, and oversee shared resources e.g., stationery and merchandise procurement needs.

**Co-ordinate the College’s donor relations activities**
- Acknowledge new donations, working from daily gift reports and by personalising messages of thanks and appreciation provided by colleagues.
- Send annual donation reminders to loyal donors, working from monthly reminder lists and by adapting model messages provided by colleagues.

**Employee Benefits**:
**This role comes with outstanding benefits, including**:

- 38 days holiday inclusive of BH
- Enhanced pension contribution if chosen of 4% - 8% employee 6% - 10% employer
- Annual cost of living increases
- Salary increases with progression
- Death in service 3 x years salary & 3 months’ salary
- Staff meals: a free two-course lunch is available in the hall & regular team lunches
- Travel: benefits include interest-free loans enabling the purchase of bus passes, annual rail season tickets to Oxford, and discounted bicycles and accessories.
- Healthcare: benefits include free eye tests, free flu jabs, free use of the College’s onsite gym and the University swimming pool, and preferential rates for other University sports facilities.
- University Club: staff are eligible for free membership, which offers food, drink and accommodation in an exclusive space for staff, postgraduates and alumni. Support with early retirement
- Learning and personal development: resources are available from the University in addition to training organised by the College and Development Office
- Visitor access: staff benefit from free visitor access to the 45 colleges and halls of the University and the University’s Libraries, Botanic Gardens, Arboretum and Museums.
- Employee discounts: available at local and national retailers and online services.

**Your experience**:
To be considered for the role, you will need to have PA/EA/admin experience and be able to work fast & accurately.

This is a full time and permanent position based in Oxford City Centre. There is no parking available onsite. Working hours of Monday to Friday 9.00am to 5.30pm with a 1-hour lunch break. Hybrid working of 1-2 days remote working is available. Salary is up to £33,966.

**Salary**: £28,759.00-£33,966.00 per year

**Benefits**:

- Life insurance

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Oxford


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