Operations Administrator

6 months ago

Bicester, United Kingdom Ashton Fire Full time

Job Advert

**Operations Administrator**

**Between £25,000 and £27,000 depending on Experience**

Ashton Fire is a dynamic and growing Fire Safety and Engineering Consultancy. Operating from an ethical platform, our social and environmental values are at the core of our organisation and service delivery. We strive to provide the highest quality, morally and ethically balanced service to our clients whilst maintaining a team focused working environment.

Our driving ambition is that we are one Team, irrespective of discipline (Fire Risk Assessor, Consultant, Engineer, Operations, People, Projects or Finance).
- Initiate and undertake management system policies and procedures reviews.
- Data: support in the adherence to data protection policies and procedures as directed.
- Corporate Social Responsibility (CSR): support the development of ambitious CSR objectives, documenting evidence that these are being met.
- Maintain our website and support marketing initiatives across web, social media and print.
- Work closely with the Operations Manager to support effective management of client contractual agreements. Maintaining our contracts register and liaise with clients where required.
- Complete initial review of contractual agreements, with the support and training provided.
- Assist in maintaining our accreditations, affiliations, certifications and pre-qualification portals, ensuring required documents are updated, company details are accurate and complete.

**General operations support**
- Support team and Operations Manager in completing internal projects to achieve company objectives.
- Document control procedure and template maintenance.
- Ensure internal procedures are followed and documents updated in line with branding guidelines.
- Taking minutes at relevant meetings, communicating actions and following up on completion.
- Assist with any day-to-day IT needs for the team as directed.
- Provide support to the project and finance teams in following up late invoice payments with clients as needed.

**Person Specification**
- Multi-tasking team player with the ability to work alone and use initiative.
- Proficient in Microsoft Office, particularly Word, Excel and Outlook.
- Proficient in IT with a demonstrated ability to rapidly learn new software and systems.
- Excellent organisation and time management skills.
- Attention to detail.
- Good problem-solving abilities.
- Flexible on taking on new tasks outside the core role.
- Fluent English (spoken, written and comprehension).

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