Italian Speaking Admin

4 months ago

West London, United Kingdom MAMMAFIORE UK LTD Full time

We are looking for an Administration & Finance Assistant to join our team on a permanent basis.

Mammafiore is a young and dynamic company operating in the sector of the distribution of Italian food with the aim of spreading the culture of healthy eating and quality. The company offers its customers a wide range of products with excellence and 'made in Italy' guarantee, to taste the cuisine of a country rich in variety and tradition.

Mammafiore bases its work on a clear vocation of service and delivery speed, dedicated staff, ten offices and eleven logistics platforms. Having extensive experience in the sector, Mammafiore products cover all the needs of retail, food service and industry, with a common denominator: quality.

Competitiveness and continuous expansion process, place the company among the leaders in the distribution of Italian food in Spain, France, and its areas of influences.

As a business, we pride ourselves on our results-driven, high integrity culture and the position requires you to be a competent and highly self-motivated person willing to learn and grow with the business.

**Responsibilities**

Main responsibilities include:

- Management of purchase orders and invoices and processing expenses.
- Assisting with recruitment and induction/orientation of new employees within the team.
- Organising new starters and leavers, maintaining organisation charts.
- Managing vehicle fleet in collaboration with the leasing company.
- Assume responsibility for maintenance of office equipment, including computers, copy machines, phones etc.
- Maintain office supplies by checking inventory and order items.
- Respond to questions and requests for information.
- Answer incoming calls and assume other receptionist duties when needed.
- Assisting with payroll
- Creating and updating spreadsheets of daily transactions
- Managing accounts receivable and payable
- Reviewing and processing reimbursements
- Keep records of invoices and tax payments
- Manage company’s liabilities (e.g. insurance premium)
- Identify and address account discrepancies
- stay current with all regulations, requirements, and laws
- Front desk customer service, including answering phones and greeting guests
- Keep a tidy and appropriate reception area
- Take clear messages and communicate effectively with customers, clients, team members, and management
- Keep an organized file system
- Update daily bank reports and bank reconciliation
- Manage and control creditors accounts ensuring that all invoices are paid in accordance with the company terms and conditions
- Month-end reporting including review of general ledger and variance analysis

**Requirements**:

- Proven work experience as a Finance Administrator, Finance Assistant or similar role
- Hands-on experience with accounting software
- Advanced knowledge of MS Excel (creating spreadsheets and charts and using financial Excel functions)
- Good understanding of bookkeeping procedures
- Time-management and organization skills
- Confidentiality

Work remotely
- No

**Job Types**: Full-time, Permanent

**Salary**: From £25,000.00 per year

**Benefits**:

- Discounted or free food
- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person

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