Secretary

6 months ago

Guildford, United Kingdom Stevens & Bolton Full time

Term:
- Permanent- Working hours:
- Full-time- Practice area:
- Commercial Dispute Resolution- Location:
- Guildford- The RoleTo provide a high-quality, professional support service to the Commercial Litigation team. The wider team currently consists of 5 Partners, a team of 9 lawyers, a professional support lawyer and two secretaries.

Our S&B secretaries have previous administrative/ secretarial/ PA experience and utilise their strong team working skills, commitment to delivering exceptional client service and proactive approach to make a positive difference. Good interpersonal skills are important in this role, as is empathy, and a caring style (caring both about your colleagues and about the outcome of each task you perform) together with a willingness to adapt your style and approach to your colleagues’ needs to see different tasks through to completion.

The below list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope of this position.

**Partner support**

Perform key administrative tasks as required by the partners. Oversee administrative work performed by an admin assistant and delegate tasks, as required.

**Administration and general partner support**
- File management
- Undertake photocopying/ scanning of confidential documentation
- Carry out management of e-post and correspondence (internal and external) including drafting replies to routine correspondence when required
- Lead, manage and/or support the billing process/cycle using our practice management system, 3E, including raising and processing invoices and payments, dealing with time allocations/transfers, and producing WIP and debt reports
- Use the New Business Introduction system (“NBI”) “InTapp” to carry out conflict searches and to open new matters
- Use the client relationship software, “InTapp, OnePlace”, to record business development and marketing activity, including referrals “in” and “out” of the firm
- Support partners with business development activities as required e.g., pitch documents, scheduling meetings etc
- Take notes at meetings as required
- Internet research
- Assist in answering telephone calls promptly and relaying messages back to partners accurately and in a timely manner
- Provide cover and support for other secretaries during breaks, absences, and busy periods, particularly during an annual overseas conference
- Act as a point of contact for clients in lawyers’ absence, as required
- Support with internal projects relating to the team, or operational matters, as required
- Regularly offer assistance wherever possible
- Proactively seek work to assist other team members during quieter periods

**Document management/document production**
- Provide a comprehensive and timely word processing service for the creation and amendment of documents using Microsoft Word, Excel, and PowerPoint
- Ensure documents returned to the partners accurately reflect the original request before returning work. This will include proof-reading the document, checking spelling, grammar, sense, amendments, and presentation
- Prepare, collate, and index legal documents

**Diary/meeting management**
- Diary management and support for the partners
- Arrange internal and external meetings, liaising with reception as required
- Arrange travel and hotel bookings for the partners
- Perform any other relevant tasks required to provide support and assistance to the team, when required.
- Qualifications and Experience- A minimum of five GCSEs (or equivalent) including English and maths GCSE at grade C and above
- Intermediate knowledge of Microsoft Outlook, Word, PowerPoint, and Excel
- Intermediate formatting skills
- Good numerical skills
- Excellent English and grammar
- Proven ability to learn new IT systems, internal processes, and procedures
- Proven experience of working as an administrative assistant, secretary, or PA ideally within a legal environment _(not essential)_
- Specific knowledge and experience of legal documentation, including the legal billing process _(desirable not essential)_
- Expertise with IT software customarily used by professional service firms, e.g. Thomson Reuters 3E and NBI systems, such as “Intapp Open” and “OnePlace”_ (desirable not essential)_

**Personal Attributes**
- Good interpersonal and communication skills; excellent accuracy and attention to detail
- A commitment to excellence and to delivering high levels of service
- Highly organised with strong time management skills and the ability to prioritise a varied workload
- Proactive and self-motivated with a practical, can-do approach
- Initiative and personal responsivity for own work and accountability for its quality
- Proven team player with an ability to build a positive rapport with clients and other employees
- Resilient and calm
- Ability to adapt and to build relationships
- Flexible work ethic to meet the firm’s re

  • Legal Secretary

    3 weeks ago

    Guildford, United Kingdom Charalle Group Full time

    Our Client a Top 100 Law Firm located in Guildford are looking for a Legal Secretary to join their Commercial Dispute Resolution department.Thier Commercial Dispute team at specialises in resolving a diverse range of commercial conflicts.They provide expert advice on matters such as breach of contract, professional negligence, partnership disputes, and debt...

  • Legal Secretary

    4 weeks ago

    Guildford, United Kingdom Charalle Group Careers Full time

    Our Client a Top 100 Law Firm located in Guildford are looking for a Legal Secretary to join their Commercial Dispute Resolution department.Thier Commercial Dispute team at specialises in resolving a diverse range of commercial conflicts. They provide expert advice on matters such as breach of contract, professional negligence, partnership disputes, and debt...

  • Medical Secretary

    6 months ago

    Guildford, United Kingdom Guildowns Group Practice Full time

    **About Us** Guildowns is a forward-thinking university-linked, teaching and training NHS GP group practice in Guildford, providing care across four sites to over 25,000 patients. Our aim is to provide a high standard of health care to patients with courtesy, friendliness and efficiency. We have an exciting opportunity for an organised and committed...

  • Legal Secretary

    1 week ago

    Guildford, United Kingdom CV-Library Full time

    Legal Secretary *** Dispute Resolution £30k-£32.5k + Excellent Benefits Flexible/hybrid working (upon agreement with line manager and subject to successful completion of probation) Based in Guildford, Surrey Guildford based Law firm is seeking a experienced Legal Secretary to work within a busy Dispute Resolution Department. You will...

  • Medical Secretary

    2 weeks ago

    Guildford, United Kingdom Merrifield Consultants Full time

    Merrifield Consultants are delighted to be partnering with a fantastic Health Charity, in their search for a Medical Secretary FTC.Job Title: Medical Secretary Organisation: Charity Salary: £29,000 Contract: 3 month FTC Location: Guildford Responsible To: Admin Team Leader Closing Date: Immediate Required: CV Responsibilities: Providing administrative...

  • Agricultural Law Secretary

    1 month ago

    Guildford, Surrey, United Kingdom 2i Recruit Ltd Full time

    Job Description:We are seeking a diligent Legal Secretary to support our client in Guilford with Residential & Property matters.Main Responsibilities:Administer filing, including daily filing and retrieval of client files.Arrange copying and provide guidance to junior secretaries.Support clients in person and on phone, and undertake specific training.Operate...

  • Company Secretarial Administrative Assistant

    7 months ago

    Guildford, United Kingdom RSM Full time

    Overall job purpose Provide administrative and technical support to theCorporate Secretarial team. Whilst initially this post is largely administrative, the opportunity toundergo training to develop a career as a chartered secretary will be availablefor the right candidate in due course. Noexperience is necessary as full training will be provided. ...

  • Social Media Savvy Secretary

    2 days ago

    Guildford, United Kingdom COPPERFIELD RECRUITMENT Full time

    **Location**:Guildford, Guildford - **Function**:Secretarial and PA - **Salary**:£30K - £35K / Annum - **Reference**:13330 - **Job Type**:Permanent **Social Media Savvy Secretary - £30,000 - £35,000 plus parking based in Guildford** Copperfield Recruitment Ltd are acting as a recruitment agency in relation to this vacancy and are an equal opportunities...

  • Medical Secretary

    7 months ago

    Guildford, United Kingdom GenesisCare Full time

    At GenesisCare we want to hear from people who are as passionate as we are about innovation and working together to drive better life outcomes for patients around the world. Are you ready to embark on an exciting journey as a bank/casual Medical Secretary at our state-of-the-art cancer care centre located in Guildford? Join our dedicated team at GenesisCare...

  • Legal Secretary

    4 weeks ago

    Guildford, United Kingdom Charalle Group Full time

    Our Client a Top 100 Law Firm located in Guildford are looking for a Legal Secretary to join their Commercial Dispute Resolution department. Thier Commercial Dispute team at specialises in resolving a diverse range of commercial conflicts. They provide expert advice on matters such as breach of contract, professional negligence, partnership disputes, and...

  • Legal Secretary

    3 weeks ago

    Guildford, United Kingdom Charalle Group Full time

    Our Client a Top 100 Law Firm located in Guildford are looking for a Legal Secretary to join their Commercial Dispute Resolution department.If you are considering sending an application, make sure to hit the apply button below after reading through the entire description.Thier Commercial Dispute team at specialises in resolving a diverse range of commercial...

  • Medical Secretary

    2 weeks ago

    Guildford, United Kingdom Staff Partners Business Full time

    Are you an experienced Medical Secretary with experience using ERS!Do you have a strong working knowledge of Emis and ERS?Staff Partners are recruiting on behalf of a GP Practice based in Guildford.Duties to include (but not limited to) * Processing and sending referrals using gateway/ERS. * Document management * Patient registrations * Typing up of...

  • Medical Secretary

    2 weeks ago

    Guildford, United Kingdom Staff Partners Business Full time

    Are you an experienced Medical Secretary with experience using ERS! Do you have a strong working knowledge of Emis and ERS? Staff Partners are recruiting on behalf of a GP Practice based in Guildford. Duties to include (but not limited to) * Processing and sending referrals using gateway/ERS. * Document management * Patient registrations * Typing up...

  • Medical Secretary

    2 weeks ago

    Guildford, United Kingdom CV-Library Full time

    Are you an experienced Medical Secretary with experience using ERS! Do you have a strong working knowledge of Emis and ERS? Staff Partners are recruiting on behalf of a GP Practice based in Guildford. Duties to include (but not limited to) * Processing and sending referrals using gateway/ERS. * Document management * Patient registrations * Typing up...

  • Charalle Group | Legal Secretary | Guildford

    3 weeks ago

    Guildford, United Kingdom Charalle Group Full time

    Our Client a Top 100 Law Firm located in Guildford are looking for a Legal Secretary to join their Commercial Dispute Resolution department.Thier Commercial Dispute team at specialises in resolving a diverse range of commercial conflicts.They provide expert advice on matters such as breach of contract, professional negligence, partnership disputes, and debt...

  • Legal Secretary

    6 months ago

    Guildford, United Kingdom 2i Recruit Full time

    Good interpersonal skills are important in this role, as is empathy, and a caring style (caring both about your colleagues and about the outcome of each task you perform). Also, a willingness to adapt your style and approach to your colleagues’ needs to see different tasks through to completion. **Company Benefits**: - Hybrid working considered - Free...

  • Legal Secretary

    2 days ago

    Guildford, United Kingdom Maxim Recruitment Solutions Full time

    If you are looking to work in the legal field, and be one of the main pillars driving a legal team, then look no further! Maxim Recruitment Solutions are currently recruiting for an experienced Legal Secretary / Legal PA to assist with support duties for a prestigious law firm. This firm is committed to excellent employee relations and understanding,...

  • Medical Secretary Professional

    2 weeks ago

    Guildford, Surrey, United Kingdom Merrifield Consultants Full time

    Merrifield Consultants is partnering with a leading Health Charity to find a skilled Medical Secretary.About the Role:This is an exciting opportunity to work with a dedicated team and contribute to the success of the charity. As a Medical Secretary, you will be responsible for providing administrative support to the medical service, ensuring smooth...

  • Legal Secretary

    3 weeks ago

    Guildford, United Kingdom 2i Recruit Ltd Full time

    Our client is looking for an experienced and proactive Legal Secretary to support their busy Property Law team. This role offers the opportunity to work with a prestigious law firm and provides a dynamic, fast-paced environment. The position is based in their Guildford office, with the flexibility of hybrid working. Company Benefits: * Competitive salary...

  • Legal Secretary

    3 weeks ago

    Guildford, United Kingdom CV-Library Full time

    Our client is looking for an experienced and proactive Legal Secretary to support their busy Property Law team. This role offers the opportunity to work with a prestigious law firm and provides a dynamic, fast-paced environment. The position is based in their Guildford office, with the flexibility of hybrid working. Company Benefits: * Competitive salary...