Training, Onboarding and Engagement Administrator
4 days ago
**JOB PROFILE - Training, Onboarding & Engagement Administrator**
Training Onboarding & Engagement Administrator
**Key Activities / Accountabilities**
- Participating in the planning, development, creation, and implementation of training programs
- Maintaining up-to-date, correct, and accurate training records, such as trainee lists, schedules, attendance sheets, and so on
- Allocating relevant training to new and existing colleagues
- Deliver induction session to newcomers
- Booking rooms or other appropriate venues and ensuring that they are properly set up for inductions, training session or other onsite activities
- Overseeing the preparation and dissemination of materials such as instructional notes, feedback forms etc
- Ensure all new joiners are issued with the correct PPE upon completion of induction.
- Liaise with the recruitment agencies and prepare induction schedules for new temporary staff/colleagues
- Liaise with H&S and Quality departments to ensure colleagues are given the right training before being let on the shop floor; ensure correct documentation is kept in personal files.
- Gathering, filing, and submitting reports as they come up on site
- Own the onboarding process from start to finish
- Deliver onsite engaging events and liaise with external parties and suppliers where required.
- In conjunction with the HR Manager and Site Management team, manage communications and events for employees around engagement and wellbeing initiatives.
- Develop and manage materials for employee on-boarding into the organisation
- Responsible for providing guidance and support on employee surveys, engagement activities etc.
- Act as first point of contact within the HR department to ensure phone calls are taken and queries are dealt with in a time affective manner
- Provide other administrative and operational/coordination support to the HR Manager, to other staff within the site and in other departments as and when requested
- Manage incoming mail and site access including issuing and cancelling access cards to colleagues
- Type minutes with accuracy and circulate in a timely manner. If requested, attend meetings and minute take
- Reports - preparation of a variety of management reports and electronic presentations including overall design and manipulation and extraction of data.
- Maintain soft filing systems, ensuring consistency and support management team where required.
- Actively support colleagues in any conversation/correspondence to promote staff well-being
- Support and liaise with the management team regarding recruitment needs
Human Resources
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**PERSON PROFILE -**
**Essential Education and/ or Training**
- Knowledge of relevant health and safety requirements
**Preferred Experience and Knowledge**
- Previous experience working in similar roles within logistics or similar is desirable
**Necessary Technical / Functional Skills**
- Excellent written communication with the ability to prepare and proofread documents
- Ability to develop presentations and other materials for staff engagement activities
- Confident telephone manner
- Ability to multi-task and prioritize a high volume of new joiners
- Well-developed communicator both verbal and written
- Proactive, creative and highly organised
- Experience in dealing with colleague requests and coping under pressure whilst maintaining focus is essential
**Required Behavioural Competencies**
- Professional and approachable attitude.
- Self-motivated with a positive ‘can do’ approach to work.
- Reliable
- Excellent verbal and written communication skills
- Comfortable working calmly to tight deadlines and managing multiple projects simultaneously.
**Job Types**: Full-time, Permanent
**Salary**: Up to £25,000.00 per year
**Benefits**:
- On-site parking
Schedule:
- 8 hour shift
COVID-19 considerations:
Government Guidelines are being followed.
**Experience**:
- Administrative Assistants & Receptionists: 1 year (preferred)
Reference ID: TOE2803
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