Administrative Officer

4 days ago

Shrivenham, United Kingdom Willow HR Full time

Benchmark are looking for a Design Administrator to ensure management of office invoices, ensuring accuracy and sending for approval and payment. Ensuring all invoices are sent to accounts to be compiled on QuickBooks, ordering and maintenance of general office supplies, accountable for warehouse and deliveries.
- We are dedicated to creating an open and inclusive working environment, and this starts with our recruitment practices. We try to ensure that everybody who is interested in joining our team has equal opportunity and ability to start that journey with us. We intend to have flexible and accessible hiring practices and will make every attempt to adapt to your needs throughout. We welcome any requests for adjustments in our processes._

**Key Roles & Responsibilities**
- Assist designers with specifying products and finishes for design concepts.
- Order samples and create physical mood boards for presentation to clients.
- Prepare Purchase Orders for Services, Furniture and other relevant products for projects from FF&E schedules and ensure allocated correctly on QuickBooks.
- Prepare and amend FF&E Schedules alongside designers and update accordingly throughout project timelines.
- Collate and organise project invoices, check for accuracy and send for payment.
- Obtain quotes and costings.
- Placing orders
- Co-ordinating deliveries in line with project timescales
- Updating designers and project managers on order statuses/ monitoring deliveries
- Management of order schedules for all projects
- Booking deliveries and collections for equipment from office to site
- Assist designers throughout projects with issues and complications that arise.
- Preparation of Operation & Maintenance Manuals at the completion of projects for clients
- Track Project hours and collate for director.
- Payment of one-off purchase invoices authorised by director.
- Administration and expense management for director

**Requirements**:

- Excel
- QuickBooks
- Invoice Management
- Management of admin and orders for multiple projects at varying stages of project cycle
- Organisation & Time management

**Interview Process**:
Stage 1

Stage 2

Interview with hiring manager and HR via Teams. Interview questions will be issued in advance.

Stage 3

Interview with hiring manager and senior manager onsite.
- Please tell us if you require a practice interview or adjustments at any stage of the interview process._

**Benefits**

INDHP

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