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Reports Assistant

2 months ago

Tamworth, United Kingdom Construction Testing Solutions Full time

**ROLE OVERVIEW**:
As a Typist, you will play a crucial role in accurately and efficiently transcribing inspection reports generated by our inspection team. Your expertise in typing and attention to detail will ensure the production of high-quality reports that meet our clients' expectations.

**RESPONSIBILITIES**:

- Transcribe handwritten inspection reports into digital format using word processing software with high accuracy and speed.
- Arrange and format the content of inspection reports according to predefined templates, ensuring consistency and adherence to company standards.
- Review typed reports for errors in grammar, punctuation, spelling, and formatting, making necessary corrections to ensure the accuracy and professionalism of the final product.
- Coordinate with inspection team members and supervisors to clarify any ambiguities or missing information in handwritten reports, ensuring the accuracy and completeness of the final product.
- Save copies of the reports into the defined database of completed inspection reports, ensuring confidentiality and data integrity.
- Distribute (via mail or electronically) copies of the completed reports to customers and engineers.
- Manage workload effectively, meeting tight deadlines while maintaining a high level of accuracy and attention to detail.
- Adhere to established quality control procedures to ensure consistency and accuracy in all typed reports.
- Remain updated on company policies, report templates, and formatting guidelines to enhance typing efficiency and maintain consistent standards.

**EDUCATION & QUALIFICATIONS**:

- Maths and English GCSE (or equivalent) preferred.

**TRAINING, KNOWLEDGE & EXPERIENCE**:

- Proven experience as a typist, data entry operator, or similar role, preferably in a technical or engineering environment.
- Proficient typing skills with exceptional accuracy and speed.
- Excellent knowledge of word processing software (e.g., Microsoft Word) and ability to format and organise documents effectively.
- Strong attention to detail, with the ability to detect errors and inconsistencies.
- Solid grammar, punctuation, and spelling skills.
- Excellent time management and organizational skills.
- Ability to work independently and meet deadlines with mínimal supervision.
- Familiarity with technical terminology commonly used in engineering inspections would be an advantage.

Part Time - Fixed Term Contract

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