Executive Operational Assistant

2 months ago

London, United Kingdom Collingwood Advisory Full time

**About you**

**Profile**

You’re highly organised with the ability to work efficiently and complete diverse tasks in a timely manner. You have excellent communication skills, are enthusiastic and enjoy working in a team and with diverse stakeholders.

**Essential skills**
- Proven experience in an administrative support role working on client facing projects
- Minimum 3 years of working experience
- Real team player able to follow internal and external workflows with precise deadlines, used to working in an environment with high expectations regarding quality of work
- Outstanding organisational skills - multitasking is in your DNA
- Detail-oriented - your a fully paid up member of the grammar police (the error in this sentence is driving you crazy)
- Efficient - you have a sense of urgency coupled with the ability to prioritise and a a muck-in, can-do, get-it-done mentality
- Outstanding verbal and written skills
- Ability to work with diverse and multi-disciplinary team / clients and a confident, assertive approach to getting things done
- Highly IT literate with excellent knowledge of GSuite and MS Office
- Passion and enthusiasm about team wins and happiness

**Desirable skills, education and/or training**
- Working knowledge of programme management softwares (e.g. Trello)
- Ideally a Bachelor's degree or equivalent experience in an information media or entrepreneurial business environment
- Ideally some training in the use of relevant software, project management, business administration or office skills

**Benefits**
- 25 days’ holiday per year
- Flexible working _(hybrid, remote from home with regular time in our central London office)_
- Pension contribution
- Career progression opportunities
- Investment in your training and development
- Charity donation to support fundraising activities
- Bike2Work scheme
- Dog friendly office with unlimited teas and artisanal Caravan Coffee, bike storage and showers
- Regular team social events

**Salary range**

£26,000-£28,000

**About us**

At Collingwood Advisory we help media and information entrepreneurs to scale up and create value in their businesses.

Our team of experienced media leaders delivers high quality advice and support through structured multi-year programmes focusing on strategy, planning, product development, sales, marketing, customer success and finance.
- We are media and information specialists, with experience in subscriptions, memberships, marketing services, publishing and events - both b2b and b2c
- We are dedicated to entrepreneurs, never acting for corporates or private equity firms
- We are active supporters of the Founder community:hosting a global Media Entrepreneur Meetup with over 400 members
- producing Collingwood Insights, which provides roundtables, webinars and articles year-round

We’re a high growth company (doubling revenues each year) and need a keen and diligent Executive Assistant to become the backbone of the operational and administrative support across the company.

**About the role**

As Executive Assistant, you will support our Scaleup Advisory team in creating value for our clients. You will work to provide operational support across our client projects, to help ensure that they are running smoothly and meeting the needs of both our clients and colleagues to excellent quality standards.

Your role will include supporting the day-to-day operations of the Scaleup Advisory delivery team by performing tasks such as overseeing legal documentation processes, preparing client delivery documents, proofreading client materials, scheduling meetings and managing the calendars of our directors.

You will work in close cooperation with the Scaleup Advisory Practice Leaders, Senior Advisers and Collingwood’s Client Success Team.

**Key responsibilities**

Support the day-to-day management of Scaleup Advisory client projects, including:

- Organise and schedule client programmes including series of workshops and ad-hoc client meetings.
- Provide operational support such as liaising with internal and external stakeholders.
- Manage logistics, such as room bookings.
- Oversee all legal documentation related to Scaleup Advisory, including overseeing the signing of contracts and NDAs.
- Provide project support to Senior Advisers in project delivery, e.g. collating reports, drafting presentations, formatting documents, drafting minutes, preparing and maintaining project documentation, and other administrative functions.

Support in wider business operations and administrative activities, including ad hoc and project-based support.

**Why you should work with us**

**Our values**

We continually score ourselves against our values through personal appraisals and regular client feedback sessions. This means that our team is very much aligned around what we believe in:

- Integrity
- Diligence
- Impact
- Passion

**What’s in it for you**
- Join a dynamic and engaged team embarking on an ambitious growth plan in a colla

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