Commercial Assistant

4 months ago

Rugby, United Kingdom Power Portfolio Power Conversion Full time

**Role summary/Main purpose**

As a key member of the Marine team reporting to the Marine Operations Leader, you will be responsible for delivering project support to the Marine project management community. This will involve supporting project managers in running multimillion-dollar projects, both for UK and international customers with opportunities to interact with various teams both within our organisation within the UK and with suppliers and customers operating globally.

**Most important responsibilities/tasks**
- Providing project support to project managers for:

- Document Control
- Submission and recording of documents issued to customers/suppliers
- Customer monthly reporting (with input from others)
- Document filing administration using company databases and Excel files
- Interaction with various customer virtual portals
- Creation and maintenance/manipulation of various Excel and Word documents relating to both projects and the overall Marine business
- Preparation of purchase requisitions and supplier monitoring
- Tracking of materials relating projects
- Raising of customer invoices on behalf of project managers
- Assisting with equipment shipping requirements including import and export processes and procedures
- Supporting the project managers with compiling contract variations
- Managing and co-ordinating Supplier interfaces on behalf of the project managers
- Supporting project managers in the use of other internal systems (e.g. field service booking system
- Liaison with other departments to update programmes - use of MS Project
- Tracking progress of the production of documents eg specifications/ drawings/maintenance information
- The above is not an exhaustive list of duties, and incumbents are expected to undertake all reasonable duties as requested.

**Essential requirements**
- Proficient in the use of Microsoft Office software, especially Word & Excel
- Excellent communication skills
- The ability to interface with people at all levels both within GE Power Conversion and with external stakeholders
- Proactive nature with the ability to make things happen
- Committed to taking ownership for designated tasks
- Strong organisational skills
- Ability to multi-task and prioritise well

**Desired characteristics**
- Educated to A level or equivalent
- Experience of SAP
- Experience of working in a busy office environment
- Understanding of basic contractual terms and conditions
- Experience of Microsoft Project

**About us**
- GE's Power Conversion_ business applies the science and systems of power conversion to help drive the electric transformation of the world's energy infrastructure._
- We recognise the value of having wide range of perspectives in decision-making; and we foster an environment where everyone feels that they belong, that their contribution matters and they are able to perform to their full potential, no matter their background, identity or circumstances. _
- We also understand that not everyone has the same expectations about their jobs, careers and work-life balance therefore we are happy to discuss flexibility requirements._

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